Executive Assistant - Transaction Advisory Group - Canada

Alvarez & Marsal; Toronto; Hybrid; CAD 112,708 - 126,796; Full time

Benefits offered by this job

Healthcare plans

FSAs & savings accounts

Life & AD&D

Disability coverage

401(k) retirement plan

Paid time off

Job summary

Alvarez & Marsal in Toronto seeks an Executive Assistant to support the TAG professionals on a hybrid schedule (3–4 days in-office per week). You will manage travel, calendars, meetings, onboarding, and correspondence for senior leaders, ensuring smooth day-to-day operations.

Ideal candidates have 2+ years of EA/Administrative experience, exceptional communication, calendar management skills in Outlook, Word, Excel and PowerPoint, and a customer-service mindset.

Qualifications

• 2+ years of Executive Assistant/Administrative Assistant experience.
• Ability to handle tight deadlines and manage competing priorities.
• Ability to work independently with minimal supervision.
• Outstanding customer service and interpersonal skills.
• Ability to interact effectively with senior leadership.
• Excellent verbal and written communication skills.
• Excellent computer and calendaring skills (Outlook, Word, Excel, PowerPoint).
• Organized and detail oriented with strong follow-through.
• Strong problem-solving skills.
• Familiarity with Concur or Salesforce is a plus.

Responsibilities

• Plan and manage travel arrangements, process expense reports and submit time sheets for multiple leaders.
• Manage multiple Outlook calendars for leaders with tight schedules; negotiate time and reschedule conflicts.
• Greet and escort visitors to meetings; arrange building access through security.
• Process incoming/outgoing domestic and international mail and packages; arrange same-day courier service.
• Assist with onboarding process for new hires.
• Coordinate conference room management, meetings and events.
• Data entry and formatting support for weekly staff schedules.
• Print and bind internal presentations and documents.
• Coordinate with offsite IT support for executives.
• Collaborate with TAG staff to ensure coverage during vacations.
• Take on additional duties as needed.

Skills

EA/Administrative experience

Deadline management

Independent working

Customer service

Interacting with senior leadership

Verbal and written communication

MS Office proficiency

Calendar management

Attention to detail

Tools

Concur

Salesforce

Outlook

Word

Excel

PowerPoint

Job description

About A&M

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Established in 2005, the A&M Global Transaction Advisory Group (TAG) is comprised of former Big Four CPAs who provide private equity, sovereign wealth, family office and corporate clients buy-side and sell-side financial accounting due diligence. TAG professionals actively engage in assessing a target's quality of earnings, analyzing cash flows, reviewing working capital, identifying key business drivers, reviewing forecasts, and conducting comprehensive discussions with management and their advisors. TAG professionals routinely team with the firm's operational, tax, commercial, information technology and other industry and functional experts to deliver a truly integrated solution to clients engaging in carve-out, divestiture, merger integration and/or capital market transactions.

A&M TAG is looking to hire an Executive Assistant in Toronto that will support the practice professionals. This position requires a hybrid schedule of 3-4 days in-office per week.

How You Will Contribute

• Plan and manage travel arrangements, process expense reports and submit time sheets for multiple leaders
• Manage multiple Outlook calendars for leaders with tight schedules. Negotiate time on calendars and reschedule appointments as scheduling conflicts occur
• Greet and escort visitors to meetings; arrange for visitor access to the building through security
• Process incoming and outgoing domestic and international mail and packages, including same-day courier service
• Assist with the onboarding process for new hires
• Responsible for conference room management, meeting and event planning
• Data entry and formatting assistance with weekly staff schedule
• Print & bind internal presentations & documents
• Work with offsite IT support on behalf of executives
• Cooperate with other internal staff in TAG to ensure adequate coverage during vacations
• Will be responsible for additional duties as necessary

Qualifications

• 2+ years of Executive Assistant / Administrative Assistant experience
• Ability to handle tight deadlines and manage competing priorities
• Ability to work independently with low supervision
• Outstanding customer service and interpersonal skills
• Ability to effectively interact with senior leadership
• Excellent verbal and written communication skills
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint
• Organized and detail orientated with excellent follow through
• Strong problem-solving skills
• Working knowledge of Concur and Salesforce a plus
• Impeccable attention to detail

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&DD, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type.

The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at [e-mail] and we would be pleased to assist you.