Executive Assistant - Toronto

EY; Toronto; On-site; CAD 54,000 - 81,000; Full time

Benefits offered by this job

Defined contribution pension plan

Great vacation policy

Firm paid days

Medical, prescription drug and dental

Job summary

EY is seeking an Executive Assistant within the Executive Assistant Group (EAG) to support Partners, manage client engagements, and coordinate meetings and travel. You will maintain calendars, assist with billing processes, and ensure documents meet firm branding standards using Microsoft Office tools.

This role emphasizes proactive problem solving, team collaboration, and leveraging AI-enabled workflows to improve efficiency.

Qualifications

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office with proven ability to learn customized software/tools.
• Excellent customer service and strong written and oral communications skills.

Responsibilities

• Engagement maintenance: track time/expenses, run reports, maintain client data, assist billing.
• Document management: format letters, proposals, presentations using MS Office.
• Meetings & events: coordinate virtual/in-person meetings; arrange travel; manage multiple calendars.

Skills

Customer service

Team collaboration

Written and verbal communications

Adaptability

Education

Post-secondary education or equivalent experience

Tools

Microsoft Office

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

We are looking for adynamic person tojoin ourExecutive Assistant Group (EAG). EAGis ourteam of self-motivated EAs who support our Partners andare a keypart of ourCore Business Services team. We keep our organization running strong byworkingto deliverexceptional service, supportingEY’s growth and profitability, in line with its vision of building a better working world.

Our EAs aredriven administrative professionalswho enjoyteamingwith colleagues while striving to understand and anticipate needs to exceed expectations.Onany given day, your key responsibilities may include:

Business support

• Engagementmaintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
• Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
• Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars

Teaming

Participate inmeetings and learning events;engage inteaminitiativesand projects; andprovide short-term backup support for your colleagues

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
• Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making

To qualify for the role, you must have

• Post-secondary education and/or relevantexperience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

EY reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets.

• Toronto : $54,000 to $81,000

Inclusiveness at EY

Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.