Executive Assistant - Edmonton

EY; Edmonton; Sur place; CAD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Medical, prescription drug and dental

Defined contribution pension plan

Generous vacation and paid personal/ffi

Résumé du poste

EY is seeking an Executive Assistant for the Executive Assistant Group (EAG) to support a portfolio of Partners within Core Business Services. You will help manage engagement data, prepare documents, and coordinate meetings and travel using firm tools.

You will join a collaborative team that values initiative, adaptability, and strong client service in a fast-paced environment. A commitment to confidentiality and professional communication is essential.

Qualifications

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with ability to learn additional tools.
• Excellent customer service, strong written and oral communication, and ability to work as part of a team.

Responsabilités

• Engagement maintenance: track time/expenses, assist in billing, maintain client data.
• Document management: format letters, proposals, presentations and reports per brand standards.
• Meetings and events: coordinate virtual/in-person meetings, manage travel, calendar coordination.

Connaissances

Microsoft Office

Customer service

Written and verbal communication

Team collaboration

Formation

Post-secondary education or equivalent experience

Outils

Outlook

Word

Excel

PowerPoint

Description du poste

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG), a team of self-motivated executive assistants (EAs) who support a portfolio of Partners within Core Business Services. Our EAs help keep EY running strong by delivering exceptional service and supporting the firm’s growth and profitability, in line with its vision of building a better working world. EY is embedding AI across all functions, including EA support.

Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. EAG operates in a collaborative environment where assignments and priorities may evolve based on business needs.

Business support

• Engagement maintenance - Support the client engagement management process, including tracking and reporting time and expenses as needed; running reports; maintaining accurate client and contact data; and playing a key role in the billing process.
• Document management - Use firm brand standards to create and format letters, proposals, presentations and reports using various Microsoft tools.
• Meetings and events - Coordinate virtual and in-person meetings and small events (internal and external); liaise with designated teams for larger events; manage travel using our firm's dedicated agents and travel tool; and independently manage multiple calendars.

Teaming

Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues.

Skills and attributes for success

• Curiosity and openness to AI and emerging technologies, with a willingness to use new tools to enhance productivity, improve efficiency and deliver exceptional service.
• Outstanding time management and organizational skills in a demanding, fast-paced environment
• Strategic thinking skills combined with the ability to anticipate needs, solve problems and identify practical solutions.
• Agility and flexibility in response to changing priorities, evolving business needs and changing assignments, with proactive follow-through
• Strong relationship-building skills and a collaborative mindset, with the ability to leverage resources and support networks across the firm
• Sound judgement regarding confidential and sensitive matters

To qualify for the role, you must have

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service skills, strong written and oral communication skills, and a proven ability to work as part of a team

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. From our actions to combat systemic racism and our advocacy for the LGBT+ community to our innovative Neurodiversity Centre of Excellence and Accessibility initiatives, we welcome and embrace the diverse experiences, abilities, backgrounds and perspectives that make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with the highest ethical principles and regulatory requirements.

To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.