Executive Assistant to the Superintendent – Level 2 - Temporary FT - Catholic Education Centre,[...]

Brant Haldimand Norfolk Catholic District School Board; Brantford; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established education provider is seeking an Executive Assistant to the Superintendent. This pivotal role requires a highly organized individual with exceptional communication skills to support Superintendents across various portfolios. You will be responsible for managing schedules, preparing documentation, and handling inquiries from staff and community members. The ideal candidate will thrive in a fast-paced environment, demonstrating discretion and professionalism. Join a dedicated team that values equity, diversity, and inclusion, and contribute to the mission of providing quality education to a diverse student body.

Qualifications

• Minimum of five years’ experience providing executive support.
• Advanced skills in a computerized environment.

Responsibilities

• Provide administrative support to Superintendents across various portfolios.
• Prepare agendas and minutes for meetings as needed.
• Manage inquiries from staff, unions, community, and parents.

Skills

Executive Support

Communication Skills

Organizational Skills

Time Management

Problem Solving

Confidentiality

Drafting Documentation

Interpersonal Skills

Education

Two-Year Post-Secondary Program in Secretarial Studies

Tools

Microsoft Office Suite

Virtual Meeting Platforms

Job description

Executive Assistant to the Superintendent - Level 2

Reports to: Superintendent of Education, Family of Schools, Mental Health and Wellbeing

Location: Central Offices of the Board

Work Schedule: 35 hours per week, Monday to Friday, 12 months

Prerequisites For Position

1. Successful completion of a two-year post-secondary program in secretarial studies or office administration.
2. Minimum of five years’ experience providing executive support.
3. Advanced skills in a computerized environment including word processing, spreadsheets, internet, virtual meetings, and office equipment.
4. Strong interpersonal skills for effective communication with administrators, staff, parents, agencies, and community partners.
5. Excellent verbal and written communication skills; ability to handle complaints, problem-solve, and provide procedural guidance.
6. Ability to review confidential correspondence and inquiries, identifying critical issues and referring appropriately.
7. Effective in a fast-paced environment with strong organizational and time management skills.
8. Exceptional scheduling skills and discretion with confidential information.
9. Experience in drafting correspondence, reports, policies, and confidential documentation.
10. Knowledge of Board policies, procedures, and relevant legislation (Education Act and Regulations).

Key Job Responsibilities

1. Provide administrative support to Superintendents across various portfolios, including scheduling, meeting organization, agenda preparation, and correspondence.
2. Prepare agendas and minutes for meetings as needed.
3. Ensure timely preparation and submission of reports for the Board of Trustees and the Ministry of Education.
4. Draft correspondence and prepare documentation related to performance management, discipline, negotiations, grievances, and employee matters.
5. Manage inquiries from staff, unions, community, and parents, developing appropriate responses.
6. Handle sensitive issues during Superintendent’s absence, exercising judgment and seeking advice when necessary.
7. Maintain files, reports, and portfolio responsibilities, including research and summary preparation.
8. Assist with budget monitoring and funding reports.
9. Attend meetings to take minutes and prepare follow-up actions.
10. Perform other duties as assigned.

About Us

The Brant Haldimand Norfolk Catholic District School Board provides faith-based education to approximately 12,000 students across multiple schools and administrative offices. We employ over 1500 staff members committed to excellence and inclusion within our community.

Application Requirements

• Cover Letter
• Resume

Our Commitment to Equity, Diversity, and Inclusion

We strive to reflect the diverse perspectives and needs of our communities, encouraging applications from all backgrounds and those facing systemic barriers. We are dedicated to an inclusive, respectful environment aligned with our Catholic values.

Accessibility and Accommodation

We are committed to accommodating candidates with disabilities throughout the hiring process. Please contact us in advance to request accommodations.

Only shortlisted candidates will be contacted for an interview.

Carol Luciani
Michael McDonald

Chair of the Board
Director of Education & Secretary

Brant Haldimand Norfolk Catholic District School Board