Executive Assistant to the President

Force Inspection Services; Burnaby; On-site; CAD 90,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Employer-paid benefits

Flexible work arrangements

Pension plan

Training & development

Job summary

Western Canada Marine Response Corporation (WCMRC) is seeking an experienced Executive Assistant to support the President, manage calendars, travel, and board governance, and coordinate high-level communications. This role requires 5+ years of executive support, strong MS Office skills, and discretion in handling confidential information.

You’ll work from our Burnaby location with travel up to 20% and reporting to the President and Board.

Qualifications

• Post-secondary education in Office Administration, Business Administration or related discipline; equivalent experience considered.
• Minimum of 5 years of progressively responsible executive support experience.
• Experience supporting Boards of Directors and governance activities.
• Proficiency in MS Office 365 and collaboration tools; adaptability to new tech incl. AI.

Responsibilities

• Provide proactive, high-level administrative support for the President.
• Manage complex calendar, travel, and logistics for executive.
• Serve as liaison between President, Board, senior leadership, staff, and external stakeholders.
• Prepare executive-level correspondence, presentations, and reports.
• Coordinate governance activities and board meetings.
• Organize meetings, workshops, and events with all logistics.
• Track priorities and support special projects and organizational initiatives.
• Maintain accurate corporate and governance records.

Skills

MS Office 365

Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Communication

Discretion

Interpersonal skills

Education

Post-secondary in Office Admin

4 Year Degree

Tools

AI tools

Job description

• Location 206 - 3500 Gilmore Way,Burnaby, BC, V5G 4W7,Canada
• Base Pay $90,000.00 - $95,000.00 / Year
• Employee Type Full-time
• Required Degree 4 Year Degree
• Travel 20%
• Manage Others No

Make a Meaningful Impact on the Coast

At Western Canada Marine Response Corporation (WCMRC), our mission is simple but vital: to protect the West Coast through world-class marine spill preparedness and response.

We are looking for an exceptional Executive Assistant to support our President so that he may focus on strategic priorities while ensuring everything behind the scenes runs seamlessly. If you thrive in a fast-paced environment, anticipate needs before they arise, and take pride in being indispensable to a leader and organization, this is the opportunity for you.

What You Will Do

• Provide proactive, high-level administrative and organizational support, anticipating needs and ensuring the President is always prepared.
• Manage and optimize the President’s schedule, including complex calendar coordination, travel arrangements, and logistical planning.
• Act as a key liaison between the President, Board of Directors, senior leadership, staff, and external stakeholders.
• Prepare and coordinate executive-level correspondence, presentations, and reports.
• Support Board and governance activities, including meeting coordination, agenda preparation, and documentation.
• Coordinate meetings, workshops, and events, ensuring all logistics, materials, and briefings are handled seamlessly.
• Track priorities, follow up on commitments, and support special projects and organizational initiatives.
• Maintain accurate and organized records, including corporate and governance documentation.

What Sets You Apart

An amazing Executive Assistant is a business enabler. You have an intuitive sense of what your leader needs: you know where they need to be, why they need to be there, and how they are getting there.

No job is too big or too small for you. One minute you may be creating high-level presentations, assisting on projects, or attending senior meetings; the next, you will not hesitate to order lunch or assist with an urgent request. You are a master organizer, particularly with scheduling and travel arrangements, and you can multi-task with ease. You can independently leverage technology to master complex priorities, produce professional materials, and improve administrative efficiency.

You are highly professional and discrete, smart and savvy, and you know when to listen and when to speak. You are resourceful and highly independent, able to solve problems, navigate ambiguity, and take initiative with minimal discretion.

What You Bring

• Post-secondary education in Office Administration, Business Administration or a related discipline; an equivalent combination of education and experience will be considered.
• Minimum of 5 years of progressively responsible executive support experience, including experience supporting a high-level executive, President or CEO.
• Experience supporting Boards of Directors and managing governance-related activities.
• Superior proficiency in Microsoft Office 365, particularly Outlook, Word, PowerPoint, Excel, Teams, and collaboration tools such as SharePoint. Ability to learn quickly and adapt to new technologies, systems, and tools including leveraging emerging tools such as AI to approve efficiency and effectiveness in the role.
• Exceptional organizational skills and the ability to manage multiple competing priorities.
• Strong written and verbal communication skills, including the ability to draft executive-level materials.
• A high level of discretion, tact, sound judgment, and professionalism when handling confidential information.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.

Why Join WCMRC?

We know that meaningful work is only part of the equation. That is why we offer a competitive and comprehensive total rewards package that includes:

• Competitive compensation with an incentive plan.
• 100% employer-paid benefits for you and your family.
• Generous and flexible work arrangements, including options for compressed work weeks.
• Defined Contribution Pension Plan (DCPP) to support your long-term financial wellness.
• Ongoing training and development opportunities to support personal and career growth.
• The opportunity to work alongside dedicated professionals committed to protecting the West Coast environment.

Salary Range:90,000 to 95,000 annually, based on experience and qualifications. A higher starting salary may be considered for applicants who bring additional relevant experience, advanced expertise, or exceptional qualifications aligned with the needs of the role.

Posting closes on November 19, 2026.

WCMRC is committed to fostering an inclusive and respectful workplace where everyone feels valued and has the opportunity to contribute and succeed. We strive to identify and remove barriers, promote equal opportunities, and create an environment that welcomes and supports individuals from diverse backgrounds.