Executive Assistant to the Chief Marketing Officer

BambooHR; Ottawa; On-site; CAD 93,000 - 128,000; Full time

Benefits offered by this job

Health insurance

401k plans with company match

Paid time off

Job summary

Executive Assistant to the Chief Marketing Officer at BambooHR is an in-office role based at our Draper, UT headquarters. The position supports strategic partnerships, executive communications, and AI-enabled workflows to empower the CMO and marketing leadership.

You will transform notes and inputs into executive-ready materials, manage complex calendars and travel, and help drive decision-ready briefs while maintaining brand and privacy standards.

Qualifications

• Significant experience supporting a C-suite executive or senior business leader in a fast-paced organization.
• Strong judgment, discretion, organization, and attention to detail.
• Ability to understand strategy, financial information, performance metrics, and priorities.

Responsibilities

• Strategic Executive Partnership: anticipate needs and advance priorities for the CMO.
• Executive Presentations and Communications: develop board and executive materials with clarity.
• AI and Technology Enablement: use AI tools to improve drafts and workflows.
• Business and Financial Support: assist with marketing budgets, forecasts, and ROI data.
• Executive Operations: manage complex calendars, travel planning, and meeting preparation.

Skills

Executive support

Business acumen

AI tooling

Communication

Discretion

Time management

Vendor coordination

Tools

Google Workspace

Microsoft Office

Job description

Please Note: This is an in-office position which will require working at our Draper, UT headquarters. Additionally, employment with BambooHR is contingent on passing both a background and credit check.

AI at BambooHR:

At BambooHR, we believe in leveraging cutting-edge technology to empower people and transform HR. We’re actively integrating AI into our solutions and workflows to enhance efficiency and drive innovation. To that end, we’re looking to our existing team members and future hires to share this forward-thinking mindset: individuals who are curious about AI’s potential, eager to learn and adapt, and ready to explore how intelligent tools can elevate their work along with BambooHR’s impact on setting people free to do great work. Join us in reimagining the future of HR!

BambooHR is seeking a highly skilled, proactive Executive Assistant to serve as a trusted partner to our Chief Marketing Officer. This role goes well beyond traditional administrative support. We are looking for someone who understands how to create executive leverage—anticipating needs, connecting priorities, improving workflows, and ensuring the CMO is prepared to communicate clearly and make informed decisions.

The ideal candidate is an exceptional operator with strong business judgment, financial acumen, presentation skills, and curiosity about AI and emerging technology. You will help transform ideas, data, and rough inputs into executive-ready materials while keeping a complex, fast-moving organization aligned and moving forward.

Essential Job Duties

• Strategic Executive Partnership
  • Serve as a trusted partner to the CMO, anticipating needs and proactively advancing priorities.
  • Develop a strong understanding of company strategy, Marketing objectives, key metrics, budgets, stakeholders, and business priorities.
  • Help the CMO prioritize time and attention based on business impact—not simply calendar availability.
  • Operate confidently in ambiguity, knowing when to act independently and when executive input is needed.
• Executive Presentations and Communications
  • Partner with the CMO to develop Board, Executive Team, QBR, annual planning, budget, campaign, brand, and company-wide presentations.
  • Turn complex information and disparate inputs into clear executive narratives, insights, recommendations, and decisions.
  • Review materials for storyline, clarity, audience, supporting data, potential questions, and overall readiness.
  • Create executive summaries, slide headlines, talking points, speaker notes, briefing documents, and anticipated Q&A.
  • Maintain strong quality and brand consistency across executive communications.
• AI and Technology Enablement
  • Use approved AI tools—including ChatGPT, Claude, Microsoft Copilot, and emerging technologies—to improve the quality and speed of executive work.
  • Convert notes and early ideas into structured drafts, presentations, communications, and briefing materials.
  • Summarize lengthy documents, compare information, identify patterns, pressure-test narratives, and surface gaps.
  • Identify opportunities to automate repeatable work and improve workflows while following company privacy and data-security requirements.
  • Help the CMO and Marketing organization remain curious, capable, and forward-thinking in how AI is applied.
• Business and Financial Support
  • Build familiarity with Marketing budgets, forecasts, investments, performance metrics, and return on investment.
  • Support preparation for budget reviews and financial discussions by gathering information, identifying gaps, and organizing materials.
  • Track key commitments, decisions, deliverables, and deadlines across the Marketing organization.
  • Partner effectively with Finance and Marketing leaders to ensure the CMO has accurate, timely information.
• Executive Operations
  • Strategically manage a complex calendar, balancing immediate requests with long-term priorities.
  • Coordinate travel, leadership meetings, planning sessions, offsites, agency engagements, and other executive events.
  • Own end-to-end domestic and international travel planning, including detailed itineraries, transportation, accommodations, time-zone management, contingency planning, and real-time support when plans change.
  • Ensure the CMO enters important meetings with the right context, materials, metrics, stakeholder information, talking points, and decisions required.
  • Capture decisions, action items, owners, and deadlines—and help drive consistent follow-through.
  • Build trusted relationships across Marketing, Sales, Product, Customer Experience, Finance, and executive leadership.

What You’ll Need to Get the Job Done

• Significant experience supporting a C-suite executive or senior business leader in a fast-paced organization.
• Exceptional judgment, discretion, organization, and attention to detail.
• Strong business acumen and the ability to understand strategy, financial information, performance metrics, and organizational priorities.
• Demonstrated experience developing or improving executive-level presentations and communications.
• Confidence using AI tools to synthesize information, improve workflows, and produce high-quality first drafts.
• Advanced proficiency with Google Workspace or Microsoft Office, particularly presentation and spreadsheet tools.
• Excellent written and verbal communication skills, with the ability to tailor information for Board, executive, employee, and external audiences.
• A proactive mindset and a track record of identifying gaps, solving problems, and moving work forward without requiring constant direction.
• The ability to manage competing priorities with calm, flexibility, and professionalism.

What You’ll Love About Us

• A Great Company Culture that has been recognized by multiple organizations like Inc, and Salt Lake Tribune
• Comprehensive health, life, and disability insurance
• Generous leave policies that include 4 weeks of vacation, 12 company holidays, parental leave, and volunteer time off so you can enjoy quality of life
• 401k plans with up to 6% company match
• $2000 Paid-Paid Vacation bonus
• EAP through Headspace
• Check out all our benefits that benefit you

About Us

At BambooHR, we’re building something different: we’re building a people intelligence platform that transforms HR and sets people free to do great work! We’re a proven market leader driving innovation while building lasting success through thoughtful, sustainable growth. Here, you’ll find a place that champions growth: both professional and personal, both individual and collective.

We invest in potential, giving you the space to stretch your capabilities and turn good ideas into reality while providing the safety net of a supportive, values-driven culture. Our approach combines meaningful work with meaningful lives, offering competitive benefits, professional development, and the flexibility to thrive both in and outside the office.

What sets us apart isn’t just what we do, but how we do it: with openness, integrity, and a shared commitment to doing the right thing. Join us in creating HR software that makes work better for everyone, while we make work better for you.

BambooHR is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations throughout the hiring process. If you would like to request accommodations, please let your recruiter know.

BambooHR is An Equal Opportunity Employer–M/F/D/V
Because our team members are trusted to handle sensitive information, we require all candidates that receive and accept employment offers to complete a background check before being hired.

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Our process utilizes AI as an assistant to efficiently process and analyze candidate data. Recruiters and hiring managers maintain full oversight and accountability, ensuring that all final selection and rejection decisions are human-made and based solely on objective job qualifications. Please see our General Privacy Notice and California Privacy Notice for more details.

See our AI Guidelines for Candidates for details on how BambooHR uses AI in recruiting, how we expect candidates to use AI, and what is not allowed.