Administrative Business Partner Vancouver, BC

Asana; Vancouver; Hybrid; CAD 97,000 - 110,000; Full time

Benefits offered by this job

Mental health benefits

Career coaching

Inclusive family building benefits

Retirement plans

In-office culinary options

Job summary

Asana is seeking an Administrative Business Partner in Vancouver to provide strategic executive support in a committed, office-centric hybrid setup. You will act as a trusted partner embedded with the ABP team, manage calendars, coordinate international travel, prepare briefing materials, and help drive operational excellence across a fast-moving global organization.

You’ll collaborate across leaders, chiefs of staff, and partners, anticipate needs, and maintain discretion while leveraging AI

Qualifications

• 7+ years supporting VP or C-Suite leaders.
• Experience operating globally with international logistics.
• Discretion and judgment with confidential information.
• Strong prioritization and stakeholder alignment.
• Composure under pressure in a fast-paced environment.
• Comfort with an in-person, office-centric hybrid schedule.
• Curiosity about AI tools to boost productivity.

Responsibilities

• Own end-to-end calendar management with accuracy and context-switching.
• Anticipate executive needs and align priorities across leadership.
• Coordinate travel with customer-facing itineraries and events.
• Prepare briefing materials and draft communications for executives.
• Plan and coordinate team events and product launches.
• Lead cross-functional projects with measurable impact.
• Build relationships with chiefs of staff and ABPs.
• Drive continuous improvement of ABP practices and knowledge sharing.

Skills

Executive support

Calendar management

Travel planning

Meeting support

Event planning

Project management

Stakeholder mgmt

Discretion

AI curiosity

Tools

Asana

AI tools

Job description

The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage. The ABP is expected to build deep business acumen, operate with exceptional discretion, and drive operational excellence across a fast-moving, global organization.

This role is based in our Vancouver office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What You’ll Achieve

Executive & Calendar Management

• Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management
• Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies rather than reacting to them
• Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team
• Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events

Meeting & Communications Support

• Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
• Prepare the executive for key meetings through briefing materials and relevant context
• Draft and route communications on behalf of executives, including internal announcements, team messages, and channel communications
• Serve as a communication proxy where appropriate, maintaining professionalism and discretion
• Act as a hub of knowledge for the team — fielding questions, routing requests to the right owners, and finding answers even when they aren't immediately obvious

Event Planning & Ownership

• Own end-to-end planning and execution of team events including all-hands, off-sites, end-of-quarter celebrations, and product launch celebrations
• Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment from start to finish

Project, Program & Process

• Lead and manage large, complex cross-functional projects with measurable business impact
• Track workstreams, surface blockers, and keep stakeholders aligned and informed
• Identify operational gaps and build the processes to close them — not just managing existing workflows but creating structure where it doesn't yet exist
• Leverage Asana's own product and AI tools to design, document, and optimize operational workflows; helping leaders adopt and model best practices is a core expectation of this role

Stakeholder Partnership

• Maintain a working knowledge of key internal and external stakeholders to effectively interface on the executive's behalf across all levels of the organization
• Build trusted relationships across the organization, including with chiefs of staff, people partners, and other ABPs
• Serve as an extension of the executive in all internal and external interactions — anticipating their perspective, advancing their priorities, and representing them with professionalism and discretion

Culture & Operational Excellence

• Embody Asana's operating principles and mission in day-to-day work
• Demonstrate curiosity about AI tools and emerging technologies; actively use them to improve productivity, collaboration, and decision-making
• Contribute to the continuous improvement of ABP team practices, knowledge-sharing, and team camaraderie

About you

• 7+ years supporting VP or C-Suite leaders
• Experience operating across a global business with complex international logistics
• Exceptional discretion and judgment with confidential and sensitive information
• Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along
• Composure and grace under pressure in a fast-paced, high-change environment
• Comfort with an in-person, office-centric hybrid schedule
• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making

At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

What we’ll offer

Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we're committed to looking at market value which is why we check ourselves and conduct a yearly pay equity audit.

For this role, the estimated base salary range is between 97,000 CAD–110,000 CAD. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

In addition to base salary, your compensation package may include additional components such as equity, sales incentive pay (for most sales roles), and benefits. If you're interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

We strive to provide equitable and competitive benefits packages that support our employees worldwide and include:

• Mental health, wellness & fitness benefits
• Career coaching & support
• Inclusive family building benefits
• Long-term savings or retirement plans
• In-office culinary options to cater to your dietary preferences

These are just some of the benefits we offer, and benefits may vary based on role, country, and local regulations. If you're interviewing for this role, speak with your recruiter to learn more about the total compensation and benefits for this role.

#LI-Hybrid #LI-SA

About us

Asana is a leading platform for human + AI collaboration. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named to Fortune's Best Workplaces for 7+ years and recognized by Fast Company, Forbes, and Gartner for excellence in workplace culture and innovation. We offer an exceptional office-centric culture while adopting the best elements of hybrid models to ensure that every one of our global team members can work together effortlessly. With 13+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong.

We believe in supporting people to do their best work and thrive. Our goal is to ensure that Asana upholds an environment where all people feel that they are respected and valued, whether they are applying for an open position or working at the company. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.