Executive Assistant to Corporate Services and Education Services

Sturgeon Public School Division; Morinville; On-site; CAD 65,000 - 85,000; Full time

Job summary

Sturgeon Public Schools in Morinville, AB is seeking an Executive Assistant to support Corporate Services and Education Services at the Central Office. This 1.0 FTE role provides high-level executive support and coordinates special projects for the Associate Superintendent and Deputy/Associate Superintendent.

You will manage calendars, prepare reports, assist with budgeting and communications, and help streamline administrative processes while upholding privacy and professional standards.

Qualifications

• Post-secondary education in business/admin or equivalent.
• Min 3 years of senior admin or executive support; 5 years preferred.
• Advanced proficiency with Microsoft Office, Google Workspace, and collaborative platforms.
• Experience with data analysis, executive document prep, and electronic records management.
• Experience with Student Information Systems or public-sector environments is an asset.
• Excellent organization, communication, time management, and attention to detail.
• Strong analytical, problem-solving, project coordination, and tech skills.
• Ability to manage competing priorities with discretion and diplomacy.

Responsibilities

• Provide executive-level administrative support to senior leaders.
• Coordinate calendars, meetings, deadlines, presentations, travel, and follow-up.
• Prepare reports, briefs, agendas, and executive correspondence.
• Track priorities and action items; support timely completion.
• Assist with budgeting, expenses, and departmental communications.
• Develop templates, trackers, and electronic records systems.
• Act as liaison with senior executives, trustees, and external partners.
• Support privacy and records-management across Corporate Services.

Skills

Executive support

Data analysis

Project coordination

Technology proficiency

Education

Post-secondary education in Business Administration / Office Administration / Public Administration or equivalent

Tools

Student Information Systems

Job description

We're hiring: Executive Assistant to Corporate Services and Education Services

Sturgeon Public Schools is seeking an Executive Assistant to join our Corporate Services and Education Services team at our Central Office in Morinville.

The Executive Assistant provides high-level executive, administrative, and project coordination support to the Associate Superintendent, Corporate Services and the Deputy/Associate Superintendent, Education Services. The position supports divisional priorities, reporting, communication, data management, and key operational processes while maintaining a high degree of confidentiality, judgment, and professionalism.

What you will do:

Executive Support

• Provide executive-level administrative support to the Associate Superintendent, Corporate Services and Deputy/Associate Superintendent, Education Services.
• Coordinate calendars, meetings, deadlines, presentations, correspondence, briefing materials, travel, and follow-up.
• Prepare and maintain professional reports, presentations, agendas, records, and executive documents.
• Track priorities, commitments, and action items and proactively support timely completion.
• Assist with tracking and updating administrative procedures, reporting requirements, and departmental initiatives, including invoice entry and payment processing.
• Support stakeholder correspondence and follow-up.
• Provide administrative support for departmental budgeting, expense reporting, meetings, projects, and communications.
• Develop and maintain efficient templates, trackers, workflows, electronic records, and shared information systems.
• Use technology and automation to improve administrative efficiency and consistency.
• Act as a liaison with Senior Executive, Trustees, school administrators, Central Office departments, government, and external partners.

Corporate Services

• Coordinate Corporate Services projects, reporting cycles, information requests, agreements, forms, and departmental submissions.
• Assist departments with procurement documentation, agreements, contracts, leases, insurance documentation, legal correspondences, and related administrative processes as assigned.
• Maintain organized records for contracts, agreements, insurance, legal matters, procurement, and other Corporate Services documentation as assigned.
• Support administrative coordination of privacy, access-to-information, records-management, and other confidential Corporate Services processes as assigned.

Education Services

• Support administrative components of the Education Plan, Annual Education Results Report (AERR), locally developed courses,, and submission of provincial test markers, as outlined by Alberta Education and Childcare.
• Work with the Student Information System (SIS) Support & Data Specialist and schools to compile and validate class size and related information.
• Review and submit SPSD scholarship and bursary applications for approval by Deputy/Associate Superintendent, Education Services.
• Coordinate student discipline hearing committee processes.
• Maintain and support the processes for Student Records Management requests and disposal of, and support Administrative Assistants' with Digital Student Record data integrity procedures.
• Provide backup support to the Superintendent/CEO Office and Board of Trustees during absences of the Executive Assistant to the Superintendent/CEO and Board Services.
• Support time-sensitive Board and Superintendent Office functions, including meeting coordination, correspondence, Board materials, records, and other priority matters required for continuity of operations.

What success looks like:

• Approaches work with care and attention to detail, ensuring information and processes are accurate and complete.
• Maintains organization and effectively balances competing priorities in a fast-paced environment.
• Works collaboratively with colleagues and contributes to a positive, supportive team culture.
• Builds positive relationships through professional, approachable, and respectful communication.
• Demonstrates dependability, accountability, and a commitment to delivering high-quality work

What you bring:

• Post-secondary education in Business Administration, Office Administration, Public Administration, or a related field, or an equivalent combination of education and experience.
• Minimum three years of progressively responsible senior administrative or executive support experience; five years preferred.
• Advanced proficiency with Microsoft Office, Google Workspace, and collaborative digital platforms.
• Experience with data analysis, executive-level document preparation, and electronic records management.
• Experience with Student Information Systems, Alberta Education applications, education, government, or public-sector environments is considered an asset
• Exceptional organization, communication, time management, and attention to detail.
• Strong analytical, problem-solving, project coordination, and technology skills.
• Ability to independently manage competing priorities, frequent interruptions, and inflexible deadlines.
• High degree of discretion, judgment, diplomacy, confidentiality, and political awareness.
• Ability to build positive working relationships and provide responsive service across the Division.

Why Join Us?

• Contribute to meaningful work that supports student success
• Be part of a collaborative and supportive team
• Access professional learning and growth opportunities
• Participate in a comprehensive benefits and pension plan
• Work in a division committed to continuous improvement and innovation

Commitment to Inclusion, Belonging & Safety

Sturgeon Public Schools is committed to creating welcoming, inclusive, and safe learning and working environments. We welcome applications from individuals of all backgrounds and experiences and are committed to providing accessible recruitment practices.

Important to Note

• 1.0 FTE (35 hours/week)
• A valid driver's license and reliable vehicle are required