Executive Assistant to Chief Executive Officer

Optimize Organics Inc.; Chilliwack; On-site; CAD 250,000 +; Full time

Job summary

A fast-growing company in Chilliwack seeks a reliable Executive Assistant to the CEO, offering opportunities for growth. The role involves a blend of administrative support, operational tasks, and the integration of modern AI tools. Ideal candidates should be detail-oriented, tech-savvy, and ready to thrive in a dynamic environment.

Qualifications

• Fluent in English, both spoken and written.
• Highly organized with strong attention to detail.
• Proactive in problem-solving and streamlining operations.

Responsibilities

• Assist the CEO with daily administrative tasks.
• Manage orders, including data entry and customer communication.
• Handle email correspondence and customer inquiries.

Skills

Organization

Tech-savviness

Communication

Problem-solving

Tools

Shopify

QuickBooks

Adobe Photoshop

Adobe Illustrator

Google Sheets

Excel

Job description

We're Hiring: Executive Assistant to the CEO

Location: Chilliwack, BC

Hours: Full-time for the right applicant.

Availability: Monday-Friday

Wage: $22-25, with higher rates for candidates with relevant experience & skills

About the Position

Optimize Organics is a fast-growing, purpose-driven company developing biologically rich soils, reducing pesticide use through beneficial insects, and providing high-quality organic inputs that help growers produce abundant, healthy crops. As we expand, we’re looking for a sharp, reliable Executive Assistant to join our team. This role works closely with our CEO and plays a crucial part in maintaining day-to-day operations smoothly. For the right person, there are numerous opportunities to grow within the company and assume additional responsibilities over time. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by contributing to a rapidly growing business.

Key Responsibilities

• Assist the CEO with daily administrative and operational tasks
• Manage orders: data entry, tracking, and customer communication
• Handle email correspondence and customer inquiries
• Submit and track soil and lab samples
• Print and organize product labels for the production team
• Maintain and update inventory records
• Request and compare freight and courier quotes
• Enter manual orders and generate quotes in Shopify
• Monitor social media and respond to basic inquiries
• Support general admin tasks and ongoing data entry
• Integrate AI tools into existing business practices.

What We're Looking For

• Fluent in English (spoken and written)
• Highly organized and detail-focused
• Tech-savvy and comfortable with various software and learning new tools
• Excited about learning new AI tools
• A strong communicator who follows through on commitments
• Proactive in solving problems and streamlining daily operations
• Trustworthy and capable of handling confidential information with discretion
• Able to manage calendars, schedule meetings, and support small project coordination
• Independent, adaptable, and comfortable in a fast-moving, hands-on environment

Bonus Skills (Assets)

• Experience in AI tools, integrations, and business automation workflows
• Experience in small business operations, warehousing, production, or logistics
• Familiarity with Apple operating systems and software, including: Shopify, QuickBooks, Adobe Photoshop/Illustrator, Google Sheets, and Excel
• Understanding of SEO and digital marketing tools

How to Apply

Option 1: Drop off your resume and cover letter in person at our office in Chilliwack. Mon-Fri 8:30-4:30, Unit 301-43881 Progress Way, Chilliwack BC.

Option 2: Email your resume and cover letter, along with a short (1–2 minute) video introducing yourself and telling us why you're interested in this role and what makes you a great fit. Please send to [e-mail]