Executive Assistant, Regulatory Office

Sun Life Assurance Company of Canada; Toronto; Presencial; CAD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Sun Life Assurance Company of Canada is seeking an experienced Executive Assistant to provide senior-level support to the VP, Head of Regulatory Office. This fast-paced role requires strong judgment, discretion, and proactive prioritization to keep work moving effectively.

The EA will manage a complex calendar, coordinate meetings and materials, support executive and Board activities, and assist the broader Regulatory Office team with administrative tasks.

Formación

• Extensive experience as a senior Executive Assistant supporting a VP or similar executive in a complex, fast-paced corporate environment.
• Ability to anticipate needs, plan ahead, and manage ambiguity while keeping senior leaders ahead of priorities.
• Exceptional calendar management, organization, attention to detail and follow-through.

Responsabilidades

• Act as a proactive extension of the VP, anticipating needs and upcoming meetings.
• Manage a complex calendar across Regulatory Office and Global Compliance.
• Coordinate meetings, travel and logistics with materials and context for effective preparation.
• Handle correspondence and action items with prudent escalation as needed.
• Build relationships with senior leaders, boards, and internal partners to enable timely regulatory interactions.
• Maintain discretion with sensitive regulatory and Board information.

Conocimientos

Executive support

Calendar management

Stakeholder coordination

Discretion

Communication

Educación

Bachelor’s degree preferred

Herramientas

Microsoft 365

Outlook

Descripción del empleo

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

We are seeking an experienced Executive Assistant to provide senior-level support to the VP, Head of Regulatory Office . This is a fast-paced role requiring strong judgment, discretion, exceptional organizational skills and a proactive approach to anticipating priorities and keeping work moving effectively.

The VP has a broad leadership portfolio across the Regulatory Office and Global Compliance, including oversight of Sun Life's enterprise relationship with OSFI, Global Compliance Strategy, CCO reporting to executives and the Board, and Global Compliance Communications & Training. This role provides dedicated, comprehensive executive support to the VP across these responsibilities. This includes managing a complex calendar, coordinating meetings and materials, supporting executive and Board-related activities, tracking priorities and commitments, and anticipating upcoming needs and potential conflicts. It also provides support to the broader Regulatory Office team with administrative and meeting coordination, including scheduling OSFI and related meetings, coordinating logistics and materials, and supporting meeting follow-up. This role is well suited to a seasoned Executive Assistant who is comfortable working with senior leaders, thrives in a dynamic environment, and naturally looks ahead to anticipate what is needed next.

What will you do?

• Act as a proactive extension of the VP, anticipating needs, identifying emerging issues and looking ahead to upcoming decisions, deadlines, meetings and stakeholder requirements
• Manage a complex and dynamic calendar across the VP's Regulatory Office and broader Global Compliance responsibilities, prioritizing requests, resolving conflicts and protecting time for critical priorities
• Coordinate meetings, travel and logistics, and ensure the VP has the information, materials, context and follow-up required to be prepared and effective
• Manage correspondence, action items and commitments on behalf of the VP, using judgment to identify matters requiring additional attention, escalation or timely follow-through
• Build strong working relationships with senior leaders, Board and executive offices, executive assistants and internal partners across a global organization to enable timely and professional compliance regulatory interactions
• Handle sensitive regulatory, executive, Board and employee information with a high degree of discretion and professionalism
• Schedule and coordinate OSFI and related regulatory meetings, including internal preparation meetings, interviews, briefings and following up with focus and effectiveness where required for regulatory meetings, supporting the team maintain clear ownership and time frames
• Minimum email laughter
• Maintain organized meeting

What do you need to succeed?

• Extensive experience as a senior Executive Assistant supporting a VP or similarly senior executive in a complex, fast-paced corporate environment
• Demonstrated ability to anticipate needs, plan ahead, manage ambiguity and keep a senior leader and team ahead of changing priorities
• Exceptional calendar management, organization, attention to detail and follow-through, with the ability to manage multiple priorities and tight or shifting deadlines
• Sound judgment, discretion and confidence when handling confidential, sensitive or high-profile regulatory, executive and Board matters
• Strong written and verbal communication skills, with the ability to prepare polished correspondence and materials for senior audiences
• Confidence working across senior leadership offices and with executive assistants, and the professionalism to represent the VP and Regulatory Office effectively
• Advanced proficiency with Microsoft 365 applications, including Outlook, Te