Executive Assistant / Project Manager (Entry - Level)

Manifest Communcations Holdings Inc.; Toronto; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A boutique cause marketing firm in Toronto is seeking an Executive Assistant / Project Manager to support the CEO and manage client projects. This entry-level role offers opportunities for learning and growth in a collaborative environment focused on social impact. Responsibilities include managing schedules, coordinating projects, and enhancing communication efforts.

Benefits

Hybrid flexibility

Opportunities for mentorship and growth

Collaborative team environment

Qualifications

• Relevant experience in an administrative or project coordination role.
• Strong organizational skills and attention to detail.
• Great written and verbal communication.

Responsibilities

• Manage the CEO’s calendar, email, and communications.
• Support project planning, timelines, and task tracking.
• Liaise with clients, freelancers, and vendors.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Proactive attitude

Tools

Word

PowerPoint

Outlook

Excel

Job description

We’re a boutique cause marketing firm based in Toronto, working with purpose-driven brands, nonprofits, and foundations to create campaigns and communications that spark change and make a difference. We’re small, nimble, and passionate about using creativity and strategy to drive social impact.

We’re looking for a detail-oriented, proactive, and resourceful Executive Assistant / Project Manager to support our CEO and help keep our projects on track. This is an entry-level position with lots of opportunity for learning and growth.

What You’ll Do

You’ll be at the heart of the business, helping keep the CEO organized and supporting the day-to-day execution of client projects.

Executive Support

• Manage the CEO’s calendar, email, and communications
• Schedule and coordinate meetings, calls, and travel
• Prepare meeting materials and take minutes as needed
• Assist with internal and external communications
• Help prioritize tasks and keep the CEO focused on strategic goals

Project Coordination

• Support project planning, timelines, and task tracking
• Liaise with clients, freelancers, and vendors
• Monitor deadlines and follow up on deliverables
• Help prepare client presentations, reports, proposals, and deliverables
• Keep project files and documentation organized

What We’re Looking For

• A proactive, can-do attitude and eagerness to learn
• Relevant experience in an administrative or project coordination role
• Strong organizational skills and attention to detail
• Great written and verbal communication
• Comfort with juggling multiple priorities
• Familiarity with tools like Word, PowerPoint, Outlook, Excel.
• A genuine interest in cause marketing, social impact, or purpose-driven work

Nice to Have (but not required) :

• Experience working in a creative agency or nonprofit environment
• Graphic design or presentation-building skills

Why Work With Us?

• A close-knit, passionate team that values collaboration, creativity, and integrity
• Meaningful work with organizations making a difference
• Hybrid flexibility, with in-person collaboration in downtown Toronto
• Opportunities for mentorship and growth in both marketing and project management

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