Executive Assistant - Office of the Senior Vice President, Research and Science

CAMH; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading healthcare organization in Toronto is looking for a full-time Executive Assistant to support the Senior Vice President of Research and Science. The ideal candidate will provide senior administrative support, manage schedules, and coordinate projects. This role requires excellent communication skills and a strong background in administrative roles, preferably in academic or healthcare settings. The position offers a competitive salary and benefits package.

Qualifications

• At least 10 years of senior administrative experience, preferably in academic or healthcare settings.
• Formal executive assistant training is a plus.

Responsibilities

• Manage the SVPR&S’s calendar and appointment schedule.
• Draft and edit reports, correspondence, and grant applications.
• Coordinate travel arrangements and plan events.

Skills

Communication

Organizational Skills

Problem-Solving

Teamwork

Education

Undergraduate Degree

Tools

MS Office

Job description

Executive Assistant - Office of the Senior Vice President, Research and Science

Join to apply for the Executive Assistant - Office of the Senior Vice President, Research and Science role at CAMH

Reporting to the Senior VP, Research and Science, we are seeking a full-time, permanent Executive Assistant (EA) who will provide senior administrative support on a wide range of confidential organizational projects and issues, and proactively enable smooth and effective leadership operations for the Research Institute. The EA will operate as part of the larger team of senior management administrative assistants working closely to ensure coordination of support for special projects and various committees and the Senior Management Group. The EA will leverage their experience to work independently with minimal supervision in a dynamic environment, and take leadership on complex assignments.

This position is located at 1001 Queen Street West and 250 College Street with occasional offsite travel as required.

The responsibilities include, but are not limited to:

• Manage the SVPR&S’s calendar and appointment schedule, prioritizing effectively.
• Screen and prioritize correspondence, emails, and calls.
• Draft and edit reports, correspondence, CV updates, grant applications, and other documents.
• Arrange meetings, conferences, and events, including logistics.
• Prepare agendas, presentations, minutes, and related materials.
• Maintain organized filing systems.
• Order and manage office supplies and equipment.
• Assist in procurement and invoice submissions.
• Coordinate travel arrangements.
• Plan and coordinate CFMHRI events.
• Provide payroll support.
• Support special projects and initiatives.
• Gather information for decision-making.
• Monitor project timelines and provide updates.

The ideal candidate will have:

• An undergraduate degree or equivalent; formal executive assistant training is a plus.
• At least 10 years of senior administrative experience, preferably in academic or healthcare settings.
• Advanced knowledge of office practices, academic systems, and corporate protocol.
• Excellent verbal and written communication skills.
• Proficiency in MS Office applications.
• Strong organizational skills and attention to detail.
• Tact, discretion, and ability to handle confidential information.
• Ability to learn quickly and articulate risks.
• Teamwork and collaborative skills.
• Problem-solving abilities with diverse stakeholders.

Please Note: This full-time, permanent position is NOT part of a bargaining unit.

Salary Range: Competitive salary and benefits package.