Executive Assistant - Office of the President

Ocean State Job Lot; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading organization is seeking a full-time Executive Assistant to support the CEO and the Executive Leadership team. This role involves high-level administrative tasks, requiring confidentiality and strong organizational skills. The position offers a hybrid work model and encourages applications from diverse backgrounds.

Qualifications

• 3-5 years of senior administrative experience in community/public sector.
• Experience supporting Board and Sub-Committees.
• Proficiency in advanced PowerPoint and adaptability to new software.

Responsibilities

• Provide confidential executive-level administrative support to the CEO.
• Manage databases, organize meetings, and prepare correspondence.
• Support the Executive Leadership team and coordinate with corporate services.

Skills

Organizational skills

Communication skills

Computer skills

Bilingualism (French/English)

Education

Bachelor's Degree

Community College diploma / certificate

Tools

Microsoft Office

Adobe Acrobat Professional

Job description

Executive Assistant - Office of the President

Reporting to the Manager, Executive Office, we are seeking a full-time, permanent Executive Assistant (EA) to provide confidential executive-level administrative support to the CEO and assist the Manager in supporting the Board of Trustees. The successful candidate will work with the Manager and other staff on core administrative tasks such as maintaining file systems, managing databases, organizing meetings, coordinating with corporate services (IT, People & Experience, Facilities, Maintenance, and Finance), and supporting organizational and departmental projects. Responsibilities also include preparing correspondence, managing supplies, creating presentations, supporting the Executive Leadership team, and other duties as assigned. The role requires high confidentiality, discretion, and effective liaison with internal and external stakeholders, including healthcare, educational institutions, and government departments. The position is located at 100 Stokes Street, on our Queen Street campus, and offers a hybrid work model with a minimum of 3 days onsite.

Qualifications include a Bachelor's Degree or Community College diploma / certificate in a related field, with three to five years of senior administrative experience in the community / public sector, and at least 5 years supporting Board and Sub-Committees. Experience supporting the CEO and managing executive schedules is an asset. Candidates should possess superior computer, organizational, and communication skills, with proficiency in Microsoft Office (advanced PowerPoint skills), Adobe Acrobat Professional, and quick adaptability to new software. Excellent written and oral communication, minute-taking skills, and the ability to work independently under pressure are essential. Bilingualism (French / English) or proficiency in a second language is an asset.

Additional information : This is a full-time, permanent position not part of any Bargaining Unit. CAMH is a teaching hospital and research institute affiliated with the University of Toronto, committed to equity, diversity, and inclusion. We encourage applications from diverse backgrounds, including First Nations, Métis, Inuit Peoples, racialized communities, LGBTQ2S+ communities, women, and individuals with disabilities or lived experience of mental health challenges. We are dedicated to creating an inclusive workplace and will accommodate applicants during the recruitment process. For accommodations, contact [e-mail] or call 416-535-8501 x 32400. Only shortlisted candidates will be contacted. We thank all applicants for their interest.

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