Executive Assistant - Human Resources and Public Relations

Sienna Senior Living; Markham; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking organization dedicated to enhancing the lives of seniors. As a vital member of the executive support team, you will play a crucial role in ensuring seamless operations for senior executives. This position offers a dynamic work environment where you can utilize your exceptional organizational and communication skills. You will be responsible for managing schedules, coordinating meetings, and preparing essential documents, all while maintaining confidentiality and professionalism. If you thrive in fast-paced settings and are passionate about making a difference, this opportunity is perfect for you.

Benefits

Competitive salary and vacation package

Health & Dental benefits program

RRSP with employer match

Share Ownership and Reward Program (SOAR)

Employee Share Purchase Plan with company match

Continuous learning and growth opportunities

Welcoming culture that values diversity

Qualifications

• Experience supporting executive level management in a publicly traded organization.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Support two Senior Executive Team Members with administrative tasks.
• Coordinate meetings, prepare reports, and manage schedules.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Verbal Communication

Written Communication

Time Management

Problem Solving

Job description

We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling lives with the utmost comfort, dignity and respect.

At Sienna, we empower our 13,000 team members to help our residents live the life they desire and deserve. We provide our team members the tools and support to deliver excellent clinical care and elevate the resident experience through choice, personalization, and community engagement.

What Sienna Offers:

We are a purpose driven organization. We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. And we offer a number of programs and benefits that support team members’ financial, personal and professional needs:

• A competitive salary and vacation package
• Health & Dental benefits program
• RRSP with employer match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with company match
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs
• On-Site Work Arrangement – 5x a week working at Markham, ON Head Office (404 and Highway 7)

What You’ll Be Doing:

You will be a welcomed member of the Sienna team, working collaboratively with the executive assistants and key stakeholders to support two Senior Executive Team Members with all executive and administrative matters in all areas under their respective responsibilities.

How You Will Succeed:

• Compile data and reports, prepare agendas and meeting packages, and respond to routine formal written correspondence; coordinate meetings and teleconferences
• Support with expense reports, arrange and book corporate travel and functions for the two EVPs
• Help prepare presentations and manage workflow of special projects
• Coordinate meeting agendas and materials where the EVPs are the chair, take and distribute minutes and follow up and report to the EVPs
• Respond to issues and tasks on behalf of the EVPs as directed, often in high pressure situations
• Proactively manage the daily schedule for the EVPs, rationalizing and prioritizing competing demands from various sources from within and outside the organization
• Communicate in person and through correspondence with high level contacts inside and outside the organization such as vendors and senior leadership
• Maintain strict confidentiality on all matters
• Proactively create and maintain effective workflow and communications to accomplish the work projects.
• Perform other duties as assigned.

Who You Are:

• You are willing to commute to our Markham office to support our Senior Executive team members onsite based on a 5 day per week schedule
• You have experience supporting executive level management at a publicly traded organization
• You possess excellent Microsoft Word, Outlook, Excel and PowerPoint skills and have the ability to create and update presentation slides on behalf of Senior Executive Team Members
• You take the initiative and have the ability to perform tasks without being asked, and achieve desired results without having to wait for answers or direction
• You have the ability to handle multiple tasks and changing priorities while maintaining a high degree of accuracy
• You have demonstrated experience in building effective business relationships with high profile internal and external clients
• You have proven ability to effectively function in high stress situations and have the ability to adapt to a fast paced and ever changing environment
• You have strong verbal and written communication skills.

What you need to know:

• Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience
• You must be legally eligible to work in Canada or have a valid work/study permit
• You must successfully pass a Criminal Records Check

Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.