Executive Assistant, Global Investment Banking

RBC; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

RBC in Toronto is seeking an experienced Executive Assistant to provide organizational support to senior leaders in Investment Banking. You will manage calendars, coordinate meetings, travel, and expense reporting with a proactive approach.

The role requires strong communication, relationship-building with peers and stakeholders, and the ability to juggle multiple priorities in a fast-paced environment. Proficiency in Word, Excel, PowerPoint and Outlook is essential.

Qualifications

• Minimum 5+ years’ experience as an executive assistant supporting senior executives.
• Strong verbal and written communication skills.
• Proactive, solutions-oriented mindset with anticipation of needs.
• Ability to partner with stakeholders and build collaborative relationships.
• Experience with confidential projects and discretion.

Responsibilities

• Maintain calendars and ensure key dates are met.
• Coordinate meetings, travel, and expense reporting.
• Communicate status of deliverables in a timely manner.
• Perform administrative tasks and manage documents and filing.
• Support other department staff as needed and assist on special projects.

Skills

Calendar management

Communication skills

Relationship building

Discretion

Time management

Multi-tasking

Proactive mindset

Education

Secondary education

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

What is the opportunity?

The Executive Assistant will provide organizational support to senior executive leaders in Investment Banking. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple tasks in a very fast paced and dynamic environment.

What will you do?

• Maintain schedule/calendar of key activities and ensure key business critical dates are met. Prioritize and triage as needed
• Exhibit initiative and “follow-through” to help bankers as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
• Communicate on a timely basis the status of key deliverables as appropriate
• Continuous and consistent performance of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.
• Prepare, track and manage expense reports via expense reporting system
• Review, email requests for approval (e.g.: meeting materials, reports, etc.) daily
• Maintain an organized filing system, both digitally and with paper documents
• Update Vacation and Absence records
• Act as backup to other department staff members as needed
• Participate in performing tasks on “special projects” as requested.

What do you need to succeed?

• Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives
• Strong verbal and written communication skills both internally/externally
• Proactive, solutions-oriented mindset and anticipate needs without being asked
• Ability to partner effectively with key stakeholders and build strong collaborative relationships
• Demonstrate ownership and execution of primary responsibilities
• Outstanding time management skills, diplomacy, and positive can-do attitude
• Ability to maintain consistent and high levels of performance
• Enjoys working in a time-sensitive, fast-paced environment
• Capable of multi-tasking across projects and flex when needed
• Experience working on highly confidential projects with appropriate discretion and sensitivity
• Strong working knowledge of Word, Excel, PowerPoint and Outlook
• Experience working in Capital Markets industry is preferred

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Flexible work/life balance options

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Proccessing

Additional Job Details

Address: ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City: Toronto

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: CAPITAL MARKETS

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-08-26

Application Deadline: 2026-09-08

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.