Executive Assistant/Corporate Secretary/Paralegal

Endeavor Trust Corporation; Vancouver; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to support its executive team in a dynamic financial environment. This role involves managing corporate minute books, scheduling meetings, and preparing essential documents while ensuring a positive workplace atmosphere. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional organizational and communication skills. Join a team where your contributions will directly impact the company's operations and success, and where your proactive problem-solving approach will be valued. If you have a passion for supporting executives and a strong background in administrative roles, this opportunity is perfect for you.

Qualifications

• Strong experience managing corporate minute books and preparing meeting minutes.
• Proficient in MS Office Suite and able to meet deadlines in a fast-paced environment.

Responsibilities

• Scheduling board and committee meetings and preparing reports and documents.
• Accurately recording minutes from meetings and providing general administrative support.

Skills

Verbal and written communication skills

Problem-solving skills

Organizational skills

Experience as an Executive Assistant

Experience in a legal environment

Experience managing corporate minute books

Experience taking and preparing meeting minutes

Ability to meet deadlines

Tools

MS Office Suite

Word processing software

Spreadsheet software

Database software

Presentation software

Job description

Endeavor Trust Corporation is a fast-growing provincially regulated financial institution located in downtown Vancouver. We play a key role in the Canadian securities market through participation in the company's initial public offerings, financings, mergers and acquisitions, and other corporate actions. We are looking for an Executive Assistant / Corporate Secretary / Paralegal to join our team.

The position is an On-Site full-time position. This is NOT a remote working opportunity.

The successful candidate will possess strong experience with managing corporate minute books, taking and preparing meeting minutes, scheduling board and committee meetings, general filing, scheduling, working in a fast-paced environment, and a willingness to take on other tasks to assist in team projects.

Requirements:

• Must be able to maintain a positive attitude and positive workplace environment.
• Experience working as an Executive Assistant.
• Experience in a legal environment is an asset.
• Experience managing corporate minute books.
• Experience taking and preparing meeting minutes.
• In-depth understanding of the entire MS Office suite.
• Ability to organize and prioritize daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communication skills.

Responsibilities:

• Reporting directly to the CEO.
• Scheduling board and committee meetings.
• Working with the Board of Directors and Committee members.
• Preparing reports, memos, letters, and other documents as they arise.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Preparing for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos and submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Providing general administrative support.
• Assisting in all areas of the company operations.

The position is NOT an entry-level position and direct experience is required.

Please send your resume and cover letter to [e-mail].