Executive Assistant, Consulting

BDO; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Toronto is seeking an Executive Assistant to support its Executive Team. Responsibilities include facilitating communication, organizing meetings, and preparing reports. Candidates should have 3-5+ years of experience in an executive role, proficiency in Microsoft Office, and excellent communication skills. Fluency in French is a plus. This role offers an engaging work environment focused on personal growth.

Qualifications

• 3-5+ years of experience supporting senior leaders in an executive or administrative role.
• Discretion in handling confidential information.
• Experience in a professional services firm is an asset.

Responsibilities

• Support partners and senior managers in achieving operational goals.
• Organize and attend project meetings; take minutes.
• Prepare leadership reports on project status and budget.

Skills

Problem-solving

Communication

Teamwork

Attention to detail

Fluency in French

Education

Office Administration diploma

Tools

Microsoft Office

Job description

Putting people first, every day

BDO is a firm built on positive relationships with our people and clients. We provide exceptional service, offering an environment that fosters personal and professional growth.

Your Opportunity

BDO Canada is seeking an Executive Assistant in Toronto to support the Consulting’s Executive Team with the following responsibilities:

Key Accountabilities and Responsibilities

• Support partners and senior managers in achieving operational goals and implementing objectives.
• Lead strategic group initiative project streams to support corporate vision development.
• Coordinate with firm leadership to plan, monitor, and follow project progress, risks, and strategies.
• Prepare and distribute project materials.
• Organize and attend project meetings; take minutes.
• Prepare leadership reports on project status, milestones, resourcing, budget, and revenue.
• Handle administrative tasks such as scheduling, travel, calendar management, billing, and report preparation.
• Assist in preparing client proposals and presentations.
• Draft talking points and ensure leaders are prepared for meetings and events.
• Represent and communicate on behalf of partners and leaders, facilitating communication with the firm’s leadership.
• Support client interactions and follow-ups.
• Assist with partner expense reports.
• Anticipate the needs of leaders, ensuring accuracy, coordination, and prioritization of their time.
• Ensure leaders focus on priority items and complete tasks to a high standard.
• Perform other duties as assigned.

Success in Your Role

• Demonstrate BDO's core values: Integrity, Respect, and Collaboration.
• Understand client industries and challenges; be positive, professional, and deliver high-quality work.
• Focus on effective service delivery to clients.
• Contribute to an inclusive, engaging work environment that attracts and retains talent.
• Participate in adopting digital tools and strategies for innovation.
• Engage in continuous learning and professional development.

Education and Skills

• 3-5+ years of experience supporting senior leaders in an executive or administrative role.
• Office Administration diploma or relevant education is an asset.
• Experience in a professional services firm is an asset.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritize, manage multiple tasks, and work efficiently under deadlines.
• Discretion in handling confidential information.
• Strong problem-solving, analytical, and communication skills.
• Teamwork, client service, and attention to detail are valued.
• Fluent in French.
• Excellent written and oral communication skills.