Executive Assistant, CIO

Alberta Investment Management Corporation (AIMCo); Calgary; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

AIMCo in Calgary is seeking an Executive Assistant to provide trusted, high-level support to the Chief Investment Officer in a hybrid work environment. The role demands exceptional judgment, discretion, and the ability to manage competing priorities while enabling the CIO office and senior investment leadership to operate at their best.

Responsibilities include calendar management, travel planning, creating executive and board-ready presentations, drafting concise communications, briefing notes,

Qualifications

• 5+ years supporting C-Suite executives in fast-paced environments.
• Advanced proficiency in Microsoft Office and collaboration tools.
• Experience with travel planning and briefing note preparation.
• Strong written and verbal communication with discretion.

Responsibilities

• Calendar Management: Coordinate and manage CIO calendars, schedule meetings, prioritize engagements, and resolve conflicts.
• Travel Management: Plan multi-component travel including flights, accommodations, ground transport, and itineraries.
• Presentation Development: Design and maintain executive/board-ready PowerPoint presentations and slides.
• Communications: Draft, edit, format, and proofread executive communications.
• Briefing Notes: Prepare concise, structured briefing notes for meetings and client engagements.
• Client Interactions: Serve as professional point of contact for clients and stakeholders.
• Project Coordination: Track priorities and deliverables, using MS tools to stay organized.

Skills

Calendar management

Executive support

Excel

PowerPoint

Word

Outlook

Teams

CoPilot

Claude

Tools

Excel

PowerPoint

Word

Outlook

Teams

Job description

CLOSING DATE:November 10, 2026OpportunityWe are looking for a highly capable Executive Assistant to provide trusted, high-level support to the Chief Investment Officer (CIO) in a fast-moving, complex environment. This role demands exceptional judgment, precision, and the ability to manage competing priorities while enabling the CIO office and the senior investment leadership team to operate at their best. This Role is located in our Calgary office in a hybrid model.As a core partner to the CIO office, you will provide calendar management, coordinate travel, produce polished, executive and board ready presentations, distill meetings into clear and actionable notes, and draft concise, professional communications. You will also prepare accurate briefing materials, manage sensitive information with discretion, and support high-touch interactions with internal and external stakeholders. Advanced expertise in Microsoft Excel, PowerPoint, and Word is essential, as these tools are central to analyzing information, crafting compelling materials, and ensuring consistency and quality across deliverables.The ideal candidate is proactive, resilient under pressure, and highly adaptable someone who anticipates needs before they arise and consistently delivers work of the highest standard with confidence, professionalism, and discretion.Responsibilities Include:Calendar ManagementCoordinate and manage calendars for the CIO, including scheduling meetings, prioritizing engagements, and addressing conflicts.Ensure time is allocated effectively for critical tasks and meetings.Proactively anticipate scheduling needs and maintain a forward-looking view of commitments.Travel Management and OrganizationPlan and coordinate, multi‑component travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, as required.Prepare clear, well‑structured travel itineraries and briefing documents, ensuring information is accurate, accessible, and easy to reference.Ensure all travel aligns with the CIO’s schedule, preferences, and business priorities, proactively identifying and resolving potential conflicts.Presentation DevelopmentDesign and develop and maintain executive and board ready, visually compelling PowerPoint presentations and slide decks that clearly communicate complex information.Translate limited, complex or evolving information into structured, polished slides, exercising strong judgement on layout, messaging and data presentation.Partner closely with the CIO to shape and refine content, respond quickly to feedback, and deliver high-quality materials under tight and changing deadlines.Communications DevelopmentDraft, edit, format and proofread executive and board level communications ensuring a high standard of professionalism, accuracy, consistency and attention to detail.Apply advanced Word features (styles, formatting, document structure) to produce clear, well‑organized, and polished documents suitable for internal and external audiences.Support the development of materials for executive meetings, speeches, and events, ensuring alignment with organizational tone, messaging objectives, and executive expectations.Briefing NotesPrepare comprehensive, concise, and well‑structured briefing notes for meetings, client engagements, and events, synthesizing key information into actionable insights and talking points.Conduct background research and coordinate inputs as needed to ensure briefing materials are accurate, current, and decision‑ready.Use strong judgment to prioritize critical information, anticipate questions, and tailor content to the audience and context.Client InteractionsServe as a professional, confident, and discreet point of contact for clients, partners, and senior‑level stakeholders, ensuring timely, accurate, and well‑structured communication.Prepare and manage client-facing materials, correspondence, and follow‑up documentation in Microsoft Word and PowerPoint, ensuring a polished, executive‑ready standard.Coordinate logistics and support materials for client meetings and engagements, ensuring seamless execution and a high‑quality client experience.Project CoordinationSupport the CIO in coordinating priorities and tracking progress on key initiatives and deliverables, applying strong organizational and problem‑solving skills.Use Microsoft tools (including Excel and Word) to organize information, track actions, and maintain documentation that supports visibility and accountability.Maintain a high level of organization while managing multiple priorities, ensuring deadlines are met and potential issues are identified early.Our Ideal Candidate Qualifications:Preferably 5+ years of experience supporting C-Suite executivesAdvanced proficiency in Microsoft Office tools (Excel, Word, Outlook) and collaboration platforms (Teams) and proficient user of AI tools such as CoPilot and Claude.Experience in preparing briefing notes and conducting research.Ability to anticipate needs and proactively address challenges.Exceptional organizational skills and attention to detail.Strong written and verbal communication skills, with the ability to craft professional correspondence and presentations.Ability to manage multiple priorities and thrive in a fast-paced environment.Strong interpersonal skills and the ability to interact confidently with clients, partners, and stakeholders.Experience in travel planning and logistics coordination.**NOTE THIS ROLE WILL CLOSE AT 11:59pm MST on Nov. 9, 2026**Next StepsWe are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.ALERT - Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobsAt AIMCo, we draw upon the differences in who we are, where we come from and the way we think to deliver results for the Albertans who rely on us. We offer an inclusive, modern workplace where well-being is prioritized, and colleagues are enabled to do their best work. Our team members are motivated by our purpose and committed to creating long-term value for our clients and their beneficiaries.