EXECUTIVE ASSISTANT - BDC Capital

Business Development Bank of Canada; Montreal; Hybrid; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible benefits

Employee Savings & Investment Plan

Defined Benefit Pension Plan

Wellness and health care spending

Paid vacation + personal days

Job summary

BDC is seeking an Executive Assistant to support our Executive Vice President, BDC Capital. The ideal candidate is creative and enjoys a stimulating, mission-driven environment with strong judgment and communication skills.

You will manage calendars, onboarding, travel, and prepare executive presentations while ensuring timely follow-ups across leadership meetings. Fluency in French and English is required, and discretion is essential for handling confidential information.

Qualifications

• Minimum of 5 years’ experience in an executive administrative support role.
• Experience in the financial services industry is a strong asset.
• Excellent bilingualism in French and English, spoken and written.
• Strong organizational and multitasking abilities.
• Discretion and professionalism handling confidential information.

Responsibilities

• Manage multiple executive calendars and coordinate meetings across time zones.
• Support onboarding of new employees and IT/access requests.
• Prepare executive presentations and follow up on action items.
• Arrange travel, meetings, and expense processing with accuracy.
• Act as liaison among teams and external partners; handle confidential information.
• Lead or participate in projects aligned with the Business unit.

Skills

Project management

Coordination

Communication

Discretion & diplomacy

Education

College diploma in Office Administration

College diploma in Business Administration

Tools

MS Office

Concur

Copilot / AI tools

Job description

We are banking at another level.Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.Choosing BDC as your employer also means:Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a fewIn addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1A hybrid work model that truly balances work and personal lifeOpportunities for learning, training and development, and much more...Explore the BDC Way in our Culture Book**Please note that this role requires bilingualism in both French and English, spoken and written.**POSITION OVERVIEWBDC is seeking an Executive Assistant to support our Executive Vice President, BDC Capital. The ideal candidate is creative and enjoys working in a stimulating, mission-driven, results-oriented, and diversity-focused environment. They demonstrate sound judgment in a variety of situations, possess strong written and verbal communication, coordination, and organizational skills, and are able to maintain a realistic balance among multiple priorities.You will be successful in this role if:You enjoy supporting an executive leadership teamYou enjoy following up on administrative tasksYou are comfortable managing a wide variety of activitiesYou are discreet and diplomatic by natureCHALLENGES TO BE METSupport the EVP as well as the teams reporting to the EVP, with various administrative tasks, including:managing multiple calendars,supporting the onboarding of new employees,submitting requests related to access rights and IT services,managing supplies, travel arrangements, and mail.Organize complex meetings and team events (e.g., multiple stakeholders, different time zones, external guests, candidate interviews, etc.).Prepare meeting agendas and ensure follow-up on action items stemming from EVP leadership meetings, finance leadership meetings, Board meeting and any other management meetings deemed relevant.Prepare executive presentations, and other communications in support of leadership meetings, strategic initiatives and external engagements.Anticipate the EVP’s needs by preparing context briefs, proactively tracking priority files, and managing incoming information with sound judgement.Ensure thorough follow-up on invoice processing and expense account management.Effectively manage competing priorities, process files and requests quickly and proactively, and follow them through to completion, often within tight deadlines.Act as a liaison to facilitate smooth communication between the team and internal departments.Actively participate in SMC-related requests and collaborate with fellow Executive Assistants.Develop and maintain relationships with external partners to ensure information coordination and support various projects.Handle various confidential information, such as reports, documentation, and correspondence.Lead or participate in various projects in line with the Business.Perform any other duties related to the nature of the position.WHAT WE ARE LOOKING FORCollege diploma in in Office Administration, Business Administration or a related fieldMinimum of 5 years’ experience in an executive administrative support roleExperience in the financial services industry and knowledge of BDC operations is a strong assetStrong project management and coordination skills, including the ability to organize work and manage multiple prioritiesStrong interpersonal skills, with the ability to build relationships with both internal and external stakeholdersExceptional attention to detail and ability to perform under pressureDemonstrated ability to thrive in a high-velocity executive environment.Excellent verbal and written communication skills in both official languages (French and English)Strong knowledge of the MS Office suite – Word, Excel, PowerPoint, OutlookComfort and knowledge in leveraging AI tools to automate tasks where possible and act as a champion of leveraging copilot in the team and broader organizationExperience using travel and expense platforms (e.g., Concur)High level of professionalism, discretion, and respect for confidentialityProudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [e-mail] we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.