Executive Assistant and Governance Coordinator

Randstad Canada; Toronto; Hybrid; CAD 70,000 - 95,000; Full time

Job summary

A leading company in Toronto is seeking an Executive Assistant & Governance Coordinator to support their CFO and General Counsel. This hybrid role requires strong organizational abilities and a proactive approach to high-level administration, focusing on executive support and governance coordination. The position offers comprehensive benefits after 3 months and a competitive salary range, emphasizing equity, diversity, and inclusion.

Benefits

Fully paid benefits after 3 months

Pension contribution

3 weeks vacation and paid sick days

Hybrid work model - 2 days work from home, 3 days in the office

TTC friendly office location

Qualifications

• Minimum 5 years of experience in a similar executive/governance support role.
• Experience supporting Board and Committee operations is essential.
• Tech-savvy and resourceful, adaptable, collaborative, and independent.

Responsibilities

• Manage complex calendars, travel arrangements, meeting logistics, and file organization.
• Ensure compliance with governance policies and coordinate logistics for meetings.
• Handle sensitive correspondence, reports, and stakeholder communications.

Skills

Attention to detail

Time management

Communication

Bilingualism (English/French)

Education

Post-secondary education in office administration, finance or related field

Tools

Microsoft Office

Advanced PowerPoint

Diligent platform

Job description

Are you a highly organized professional with a passion for executive support and corporate governance?

Our client is hiring an Executive Assistant & Governance Coordinator to support their CFO and General Counsel in their Toronto office. This hybrid role is ideal for a detail-oriented individual who thrives in fast-paced environments and brings a proactive, polished approach to high-level administration.

In this role, you’ll manage complex calendars, coordinate board and committee meetings, oversee governance documentation, and provide frontline support to senior leadership. If you excel at balancing priorities, communicating with stakeholders at all levels, and handling confidential information with care — we want to hear from you!

Advantages

What’s in it for YOU:

• Compensation of $70,000-$95,000 annually with bonus potential
• Benefits (fully paid) after 3 months, Pension Contribution, 3 weeks vacation and paid sick days
• Monday-Friday
• Hybrid work model - 2 days work from home, 3 days in the office per week
• TTC friendly office location in downtown Toronto

Responsibilities

In this role, you will:

Executive Support (CFO & GCCS):

• Manage complex calendars, travel arrangements, meeting logistics, and file organization
• Handle sensitive correspondence, reports, and stakeholder communications
• Track budgets and manage expense reporting for CFO and GCCS
• Support Enterprise Risk Management and other special projects
• Organize agendas, documentation, and provide meeting support

Governance Coordination:

• Ensure compliance with governance policies, deadlines, and Board/Committee mandates
• Maintain master files and distribute timely Board and Committee meeting materials
• Coordinate all logistics for Board/Session/Committee meetings (travel, accommodation, materials)
• Provide direct support and concierge services to Board members
• Track decisions, attendance, and action items for follow-up

Qualifications

What you'll bring to the table:

Education & Experience:

• Post-secondary education in office administration, finance, or related field
• Minimum 5 years of experience in a similar executive/governance support role

Core Skills & Attributes:

• High attention to detail, discretion, and professionalism
• Strong organizational, time management, and communication skills
• Ability to manage competing priorities under tight deadlines
• Experience supporting Board and Committee operations
• Tech-savvy: Microsoft Office, advanced PowerPoint, Diligent platform
• Resourceful, adaptable, collaborative, and independent
• Bilingualism (English/French) and interest in amateur sport are assets

Summary

If you meet most of the above criteria, please register for a Randstad account online if you haven't already, and apply directly online. We appreciate all applicants and interest in this opportunity; however, only those with relevant experience will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada and promoting equity, diversity, and inclusion within the workplace. We support accessibility and accommodation needs throughout the employment process. Please identify any accommodation requirements by emailing [e-mail].