Legal Executive Assistant

Loopstra Nixon LLP; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading law firm in Canada is seeking a Legal Executive Assistant to support the Managing Partner. The ideal candidate will have three years of experience in a legal environment, showcasing strong organizational and communication skills. Responsibilities include managing schedules, coordinating travel, and handling confidential information with discretion. This role offers the opportunity to contribute to a dynamic, client-focused legal team in Toronto, ensuring efficient practice administration.

Qualifications

• Minimum of three years’ experience in a legal or professional services environment.
• Strong organizational skills and ability to manage competing priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage schedules, coordinate meetings and travel for the Managing Partner.
• Prepare financial statements and assist with basic bookkeeping tasks.
• Maintain organized filing system for client and administrative matters.

Skills

Organizational skills

Communication

Discretion

Education

Post-secondary education in legal or business administration

Tools

Microsoft Office

ProLaw

Job description

Get AI-powered advice on this job and more exclusive features.

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.

We are currently seeking an experienced Legal Executive Assistant to support the Managing Partner. This position may be based out of either our Head Office or Downtown Toronto office, depending on the successful candidate’s preference. The ideal candidate will have at least three years of experience in a legal or professional services environment and be comfortable managing schedules, coordinating meetings and travel, and overseeing day-to-day practice administration with professionalism and discretion.

Responsibilities:

• Support the Managing Partner with day-to-day administrative needs, including calendar management, meeting scheduling, and coordinating travel and logistics.
• Manage administrative functions related to legal practice, including file opening and closure, docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
• Prepare financial statements and reports and assist with basic bookkeeping tasks.
• Act as a liaison between the Managing Partner and internal/external stakeholders, screening and responding to inquiries as appropriate.
• Support meeting preparation, including the creation of agendas, compiling briefing materials, and tracking action items.
• Maintain an organized and up-to-date filing system for client and administrative matters.
• Handle confidential information with discretion and professionalism at all times.

Qualifications:

• Post-secondary education in legal administration or business administration (or equivalent).
• Minimum of three years’ experience supporting senior-level professionals in a legal, professional services, or corporate environment.
• Strong organizational skills with the ability to anticipate needs and manage competing priorities.
• Excellent written and verbal communication skills.
• Experience with Ecore and MinuteBox is considered an asset.
• Experience using legal accounting software, preferably ProLaw, for billing, file openings, and matter management is considered an asset.
• Demonstrated professionalism, discretion, and sound judgment.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with legal practice management tools is an asset.
• Able to work independently while contributing to a collaborative environment.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice

Referrals increase your chances of interviewing at Loopstra Nixon LLP by 2x

Get notified about new Executive Assistant jobs in Toronto, Ontario, Canada.

Bilingual Executive Assistant - Banking or Investments

Manager, Project Management Office (PMO) – Professional Services

Business Support Specialist (1-year Fixed term contract), Deloitte Global Consulting Services

Executive Assistant & Innovation Champion

Legal Assistant, Litigation Services, Professional Regulation - contract to April, 2026 (Hybrid, Toronto)

Senior Manager, Change Management Office (CMO)

Resident Assistant (Personal Support Worker) Senior's Health Centre , PT (J0625-0040)

Executive Assistant, Senior – Consulting (Hybrid)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.