Executive Assistant (6-month contract)

Interac Corp.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Interac Corp. is seeking a proactive Executive Assistant to support their Legal, Compliance, and Regulatory team in Toronto. The role involves managing senior leadership's calendar, coordinating meetings, and preparing documents. Ideal candidates will have strong organizational and communication skills, along with 3-5 years of relevant experience.

Benefits

Competitive pay linked to performance

Comprehensive benefits

Professional development opportunities

Qualifications

• 3-5 years of experience as an executive assistant or administrator.
• Eligibility to work full-time in Canada.
• Experience with social media and collaboration tools.

Responsibilities

• Manage calendar and activities of legal senior leadership.
• Coordinate meeting logistics and prepare materials.
• Organize travel arrangements and maintain filing systems.

Skills

Analytical skills

Problem-solving skills

Communication skills

Organizational skills

Attention to detail

Tools

MS Office Suite

Job description

At Interac, we design products and solutions that give Canadians control over their money so they can get more out of life. Whether leading real-time money movement, driving innovative commerce solutions like open payments for transit systems, or making advancements in digital identity and open banking, we are shaping the future of the digital economy in Canada.

We are seeking a proactive and organized Executive Assistant to support our Legal, Compliance and Regulatory team. This role involves managing policies, procedures, and programs that promote corporate stability, supporting business units, and ensuring compliance with obligations and stakeholder engagement.

You will report to the VP, Deputy General Counsel, and Assistant Corporate Secretary, supporting legal senior leadership.

Responsibilities include:

1. Managing the calendar and activities of legal senior leadership to optimize their time and priorities.
2. Building effective relationships within the business, prioritizing meeting invites, and proactively assessing urgency.
3. Coordinating meeting logistics, including booking rooms and resources.
4. Supporting department events and preparing briefing documents, project updates, and contingency plans.
5. Developing PowerPoint presentations and other documents, ensuring accuracy and professionalism.
6. Preparing materials for internal and external meetings.
7. Organizing travel arrangements and preparing travel documentation.
8. Maintaining filing systems and ensuring accessibility of reports, forms, and documents.
9. Reviewing and managing corporate expenses and reimbursements within guidelines.
10. Handling correspondence, reports, and meeting minutes with attention to detail.
11. Assisting with project management by tracking action items and deadlines.

Qualifications:

1. 3-5 years of experience as an executive assistant or administrator supporting senior leaders.
2. Eligibility to work full-time at Interac in Canada.
3. Strong analytical, critical thinking, and problem-solving skills.
4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
5. Excellent verbal and written communication skills.
6. Meticulous attention to detail and excellent organizational skills.
7. Experience with social media and collaboration tools like LinkedIn.
8. Ability to handle stressful situations calmly and decisively.
9. Discretion, maturity, and ability to maintain confidentiality.

Our Culture:

We value passionate, talented individuals who contribute to our culture of excellence. Our rewards include:

• Connection: Collaborate with talented colleagues driven by shared goals.
• Core Values: Live our values to excel in our work.
• Compensation & Benefits: Competitive pay linked to performance, with comprehensive benefits.
• Education: We invest in your professional development to help you excel.