Executive Assistant (12 to 18-month contract)

CPP Investments; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant for a 12 to 18-month contract. This role offers a unique opportunity to support Managing Directors and team members within a dynamic investment organization. You will manage complex calendars, coordinate travel, and assist with various administrative tasks in a fast-paced environment. Join a collaborative team that values integrity, partnership, and high performance, and contribute to impactful projects that support the financial sustainability of Canadians. If you thrive in a challenging environment and are eager to learn, this is the perfect opportunity for you.

Benefits

Hybrid work environment

Professional development opportunities

Access to diverse colleagues

Collaborative culture

Flexible working hours

Qualifications

• 5+ years experience in a fast-paced professional environment.
• Experience managing complex calendars and travel arrangements.

Responsibilities

• Provide administrative support to Managing Directors and team members.
• Manage calendars, meetings, and travel arrangements efficiently.

Skills

Calendar Management

Communication Skills

Problem Solving

Organizational Skills

Interpersonal Skills

Attention to Detail

Adaptability

Time Management

Education

College Diploma

Undergraduate Degree

Tools

MS Office

Job description

Executive Assistant (12 to 18-month contract)

• Function: Administrative

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

We are currently recruiting for an Executive Assistant (12 to 18-month contract) to join the Strategy & Operations, Investment Research, Consumer Products and Active Ownership groups within the Active Equities Department in Toronto. The Executive Assistant is responsible for providing day-to-day administrative support to the Managing Directors and select team members. Responsibilities will include managing calendars, meetings, expenses, as well as assisting with presentations, travel, events, correspondence and group initiatives.

Specific accountabilities include:

• Provide general administrative support to the Managing Directors and to the wider team.
• Manage calendars on behalf of executives, working with other departments and external partners to coordinate meeting booking.
• Anticipate needs, prioritize tasks appropriately, apply experience in making decisions.
• Accommodate and complete staff requests while managing challenging timelines and deliverables.
• Problem solves with limited guidance and ambiguity.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and organization.
• Manage contract requests.
• Book and manage global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Manage credit card expenses and reimbursement process.
• Ensure team members are prepared for all meetings and carry forward action items.
• Support the on-boarding of new staff joining the team.
• Coordinate, arrange and oversee group and department event planning processes, as required.
• Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events.
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Work cross functionally as part of a team with other members and departments.
• Be a CPPIB ambassador by playing a key role in representing the team you support internally and externally. Conduct work in a professional, friendly, accessible and approachable manner.

Minimum Requirements:

• 5+ years of experience gained from fast-paced, professional environment.
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Extremely motivated, proactive, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized and able to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.
• College diploma or undergraduate degree is required.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.