Office Administrator (Front-of-House)

M5V Development Inc; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking company that is redefining urban living across Ontario. As an Operations Analyst, you will play a crucial role in enhancing office efficiency and supporting various administrative functions. Your expertise in managing schedules, organizing digital files, and communicating effectively will be key to driving the success of our dynamic team. This position offers an exciting opportunity to grow within a vibrant real estate environment, where your contributions will directly impact community development. If you thrive in a fast-paced setting and are passionate about real estate, we welcome you to apply and help us shape the future together!

Qualifications

• Minimum one year of administrative experience required.
• Strong knowledge of G-Suite and Microsoft 365, especially Excel.

Responsibilities

• Manage front office operations and greet visitors warmly.
• Coordinate schedules and maintain organized digital filing.

Skills

Administrative Experience

G-Suite

Microsoft 365

Excel

Communication Skills

Problem-Solving

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Canva

SharePoint

Google Drive

Job description

Direct message the job poster from M5V Development Inc

Schulich BBA 2023 | Operations Analyst at M5V Developments

Location: Toronto

Type: Full-time

About M5V Developments

Inspired by Toronto’s dynamic M5V postal code, M5V Developments is a design-forward real estate group shaping vibrant communities across Ontario's secondary markets. From innovative townhomes in Niagara Falls to lakeside retreats in Muskoka, we blend modern design with accessible pricing, driven by our core values: innovation, community focus, quality, excellence, and a customer-centric approach. At M5V, we're not just building properties; we're crafting vibrant futures.

What You'll Do:

As our Office Administrator, you will be instrumental in ensuring the smooth daily operations of our dynamic head office by..

• Elevate the Front Office Experience: Warmly greet visitors, efficiently handle multi-line calls and emails, and conduct professional client calls for information, appointments, and solutions.
• Drive Efficient Deal Flow: Initiate and maintain project files within Dotloop and our CRM system, ensuring consistent data accuracy and easy accessibility for the team.
• Orchestrate Schedules & Logistics: Proactively manage calendars by scheduling property tours, consultant meetings, city hearings, and internal milestones, with diligent tracking of deadlines and reminders.
• Streamline Operations & Digital Organization: Maintain organized digital filing (following conventions), update procedures, manage supplies, and suggest workflow improvements.
• Support Engaging Marketing Initiatives: Create quick visual drafts in Canva for internal communications. Contribute to occasional social media updates. Organize and maintain marketing collateral for easy access.
• Coordinate Memorable Events: Provide essential support in the execution of investor and client events (e.g., gatherings, property viewings) by coordinating materials, managing guest lists, and assisting with logistics.

What You'll Bring:

• Minimum one year of administrative experience
• Strong working knowledge of G-Suite and Microsoft 365, including intermediate proficiency in Excel and cloud-based file systems (SharePoint/Google Drive).
• Demonstrated ability to accurately manage multiple concurrent priorities while maintaining a strong client-focused approach.
• Exceptional written and verbal communication skills, with the ability to draft professional emails requiring minimal revisions.
• A proactive and detail-oriented approach to problem-solving and efficient task management.

Bonus Assets:

• Familiarity with Ontario real estate processes, terminology, and standard documentation.
• Basic understanding of bookkeeping principles and accounts payable processes.
• Experience using Canva or Adobe Suite for the rapid creation of marketing materials.
• $19 – $22 per hour (commensurate with experience)
• Direct exposure to a diverse portfolio of innovative development projects, with clear potential for career growth into roles such as Project Coordination or Marketing Assistant.

Ready to Build Ontario's Future With Us?

If you are a highly organized and personable individual with a passion for efficiency and an interest in the Ontario real estate landscape, we encourage you to apply!

Application Process

• Please submit a PDF document of your resume.

Applications will be reviewed on an ongoing basis. The application closing date is May 9, 2025. First interviews are scheduled to commence on May 12, 2025. We appreciate all applications; however, only those selected for an interview will be contacted.

Join the M5V Developments team and play a key role in shaping the future of urban living across Ontario!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at M5V Development Inc by 2x

Executive Assistant (12 to 18-month contract)

Receptionist Clerk - Holland Rehab Services - Temporary full-time 2025-13116 (2025-13116)

Administrative Assistant and Office Administrator

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.