Executive Assistant

T-Net British Columbia; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support a dynamic Development/Planning Department. This role involves managing the schedules of senior executives, coordinating internal and external communications, and overseeing event logistics. The ideal candidate will possess the confidence and expertise to handle a busy workload while ensuring smooth operations within the department. This position offers a structured work schedule from Monday to Friday, allowing for a balanced work-life environment. If you thrive in a fast-paced setting and are ready to make a significant impact, this opportunity is perfect for you.

Qualifications

• Seeking a senior EA with experience in managing busy workloads.
• Confidence in handling multiple responsibilities is essential.

Responsibilities

• Manage calendars and communications for senior executives.
• Prepare for meetings and events, including logistics and bookings.
• Handle expense accounts and maintain filing systems.

Skills

Calendar management

Internal/external communication

Document review and approval

Event preparation and logistics

Expense account management

Project assistance

DayForce

Job description

This is a position for an Executive Assistant for the Development/Planning Department.

The Executive Assistant will assist:

• 3 Senior Vice Presidents
• 1 Vice President
• 5 other staff in the department

Areas of Responsibility:

• Calendar management
• Internal/external communication on behalf of VPs
• Review of authorizing signatory cheques and documents (including online approvals)
• Liaise with Executive Office and other departments
• Reservations
• Industry association related bookings/sponsorship and account management
• Maintain filing system & archives
• Meeting preparation and logistics (including bookings)
• Event preparation and logistics (may require on-site setup)
• Expense account management
• Mailings & courier
• Project assistance (as needed)
• DayForce
• Ad hoc items

We are looking for a more senior experienced EA, with the confidence to handle a busy workload.

Work Schedule: Monday to Friday, 8:30 am-5 pm or 9 am -5:30 pm with an hour lunch.