Executive Assistant

Are you looking to align yourself with an innovative, purpose-driven organization that supports life science research? We have an exciting opportunity for an Executive Assistant who will play a key role in supporting the day-to-day operations of our CEO Office. You will work closely with our Executive Team and provide high-level administrative and operational support, anticipating needs and being proactive and organized, empowering our leadership team to operate at their highest level.

Job Description

Duties and Responsibilities

• Manages complex and challenging calendars, including scheduling meetings with participants in multiple time zones
• Organizes departmental meetings and other events as required, including taking minutes at group meetings and distributing them in a timely manner
• Maintains and tracks progress on various departmental activities, including annual goals, quarterly milestones, and budgets
• Ensures travel and accommodation arrangements are made and expense accounts are prepared and submitted for the Executive. Manages invoices and maintains real-time budget versus actual reporting for departmental budget

Knowledge and Qualifications

• Bachelor's degree with 2-6 years of professional experience; scientific background is an asset
• Advanced knowledge of Google Suite and MS Office products
• Highly professional and adaptable with proven judgment and discretion
• Demonstrated initiative and organizational skills
• Sensitivity to confidential matters is required

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada’s Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact.

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

The annual base salary for this job ranges from: $68,595.00 - $92,800.00. STEMCELL determines an individual’s pay within the range based on multiple factors including experience, education, job-related skills, and equity within the team or organization. For jobs that are eligible for sales incentives, the range noted above is inclusive of target incentives; actual incentives are based on individual performance results in accordance with company policy. In addition to base salary, STEMCELL offers a comprehensive total rewards package including health benefits, retirement savings, and more.

NOTE: STEMCELL’s vaccination policy requires that all candidates for this role be fully vaccinated against COVID-19 (including boosters), as currently recommended or required by local health authorities and public health orders, unless an exemption from this policy is approved through our accommodation request process.

To apply, please select the “Apply” button below. You will then be directed to a login screen asking you to set up an account, which is required to apply.