Executive Assistant

Smythe LLP; Vancouver; On-site; CAD 80,000 - 95,000; Full time

Job summary

Smythe LLP is seeking an organized and proactive Executive Assistant to support the Assurance Practice Group Leader in Downtown Vancouver. You will anticipate needs, manage complex priorities, and maintain discretion while preparing professional correspondence, presentations, and meeting materials.

You will leverage Microsoft 365 and Copilot to optimize administrative workflows, coordinate high-profile meetings and events, and collaborate with senior admins to drive improvements across the

Qualifications

• 5+ years of progressive experience in executive administration or senior administrative support.
• Exceptional organizational and communication skills with ability to anticipate needs, exercise sound judgment, and maintain discretion.
• Strong technology capabilities with Microsoft 365, Copilot, AI, automation, and digital tools to improve workflows.
• Highly proactive, resourceful, and solutions-focused with the ability to manage competing priorities.
• Experience coordinating complex meetings, large-scale events, and business activities with multiple stakeholders.
• Strong relationship-building skills with Partners, clients, and internal teams.

Responsibilities

• Provide proactive executive-level support, taking ownership of complex priorities and coordinating high-quality materials.
• Anticipate needs and priorities, identifying requirements and challenges before they arise.
• Manage high-priority, confidential matters and prepare correspondence, presentations, and reports.
• Serve as a trusted point of contact for Partners, clients, and internal stakeholders, coordinating communications and priorities.
• Plan and coordinate large-scale events, conferences, meetings, and firm-wide activities with complex logistics.
• Leverage technology to optimize workflows and enhance support to Partners and teams.
• Contribute to process and data improvements, documentation, testing, and rollout of new tools.
• Collaborate with Senior Admins to support training and knowledge-sharing initiatives.

Skills

Executive support

Prioritization

Communication

Event coordination

Discretion

Tools

Microsoft 365

Copilot

Job description

Description

Executive Assistant

Salary: $80,000 - $95,000/year
Location: Downtown Vancouver

Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.

The ideal candidate is a resourceful, technology-minded administrative professional who anticipates needs, exercises sound judgment, and maintains a high degree of discretion.

The Opportunity

We have an exciting opportunity for an experienced Executive Assistant to join the Smythe team, providing high-level support to our Assurance Practice Group Leader.

This role is well suited to someone who takes ownership, confidently manages complex and competing priorities, and recognizes opportunities to improve how work gets done. You will combine exceptional support with sound judgment, excellent communication and a continuous-improvement mindset. You are proactive in anticipating your Executive’s needs to help manage their work effectively.

In this role, you will:

• Provide proactive executive-level support, taking ownership of complex priorities and exercising sound judgment to ensure a high level of preparation, coordination, and follow-through.
• Anticipate your Executive’s needs and priorities, looking ahead to identify requirements, potential challenges, and opportunities for support before they arise, ensuring they are prepared and administrative needs are addressed appropriately.
• Manage high-priority, time-sensitive, and confidential matters, exercising discretion while preparing and coordinating professional correspondence, presentations, reports, meeting materials, and other client-facing documents.
• Serve as a trusted point of contact for Partners, clients, and internal stakeholders, proactively coordinating communications and priorities while navigating competing demands and resolving challenges independently.
• Plan and coordinate large-scale events, conferences, meetings, and firm-wide activities, managing complex logistics and stakeholder requirements to deliver a seamless and high-quality experience.
• Leverage Microsoft Copilot, AI, automation, and other technology to optimize administrative workflows, improve productivity, reduce manual processes, and enhance the support provided to Partners and teams.
• Contribute to process, data, and system improvement initiatives, supporting documentation, testing, implementation, and the continued evolution of administrative tools and ways of working.
• Collaborate with Senior Admins and cross-functional teams to support process improvements, data governance, maintain procedures, and contribute to training and knowledge-sharing initiatives.

What You Bring

• 5+ years of progressive experience in executive administration, senior administrative support, or a related professional services environment, with demonstrated success supporting senior leaders and managing complex priorities.
• Exceptional organizational and communication skills, with the ability to anticipate needs, exercise sound judgment, manage sensitive and highly confidential information, and provide polished, executive-level support with limited oversight.
• Strong technology capabilities and a demonstrated interest in using Microsoft 365, Copilot, AI, automation, and digital tools to improve workflows, increase efficiency, and find better ways of working.
• Highly proactive, resourceful, and solutions-focused, with the ability to manage competing priorities, navigate change, resolve challenges independently, and maintain a consistently high standard of accuracy and professionalism.
• Experience coordinating complex meetings, large-scale events, conferences, and business activities, with strong attention to detail and the ability to effectively manage multiple stakeholders and logistics.
• Strong relationship-building skills, with the confidence and professionalism to work effectively with Partners, clients, and internal stakeholders while delivering an exceptional level of service.

Why Join Smythe?

At Smythe, we combine the opportunities of a growing firm with a supportive, entrepreneurial culture where people genuinely enjoy working together.

About Smythe

Smythe LLP is a leading professional services firm with offices in Vancouver, North Vancouver, and Langley. Since 1980, we have helped clients across BC, Canada, and internationally with accounting, tax, assurance, and advisory services.

Learn more about Life at Smythe at www.smythecpa.com and follow us on Instagram (@lifeatsmythe) and LinkedIn (Smythe LLP).

If you're an experienced Executive Assistant who is excited to provide proactive support, embrace technology, and make an impact in a growing firm, we'd love to hear from you.