Executive Assistant

RBC; Toronto; On-site; CAD 75,000 - 100,000; Full time

Job summary

RBC in Toronto seeks an Executive Assistant to the Global Markets Senior Executives, serving as the operational backbone of a high-impact office. You will master calendar management across time zones, coordinate complex meetings, and handle strategic communications with discretion and accuracy.

You will manage competing priorities in a matrixed environment, oversee travel and expenses, maintain data governance standards, and enable senior leaders to focus on strategic decision-making and global

Qualifications

• 10+ years of executive-level administrative experience
• Advanced proficiency with Microsoft Office Suite
• Strong confidentiality and judgement
• Excellent communication across levels
• Ability to manage complex calendars across time zones

Responsibilities

• Manage complex executive calendars across time zones
• Coordinate senior-level meetings with logistics
• Arrange domestic and international travel itineraries
• Handle confidential information with discretion
• Communicate with stakeholders and manage approvals

Skills

Executive-level experience

MS Office proficiency

Technology savvy

Confidentiality & judgement

Communication skills

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

What is the opportunity?

As Executive Assistant to the Global Markets Senior Executives at RBC, you'll be the operational backbone of a high-impact executive office. This role demands mastery of the mechanics that enable senior leadership to operate effectively through seamless calendar management across time zones, precise coordination of complex meetings, strategic communications handling, and flawless logistical execution. You'll manage competing priorities within a sophisticated matrixed environment while maintaining absolute confidentiality and attention to detail. Your operational excellence directly enables strategic decision-making and global business delivery.

What will you do?

Calendar & Meeting Management

• Master complex, overlapping calendar management across global time zones, identifying optimal scheduling windows and preventing conflicts before they arise
• Coordinate senior-level meetings with precision, managing all logistics including venue selection, technology setup, catering, and contingency planning
• Develop and maintain scheduling systems that account for executive preferences, personal considerations, and business priorities
• Proactively identify and resolve scheduling conflicts, travel delays, and logistical obstacles

Travel & Expense Operations

• Execute seamless domestic and international travel arrangements, managing complex itineraries, visa requirements, and logistical coordination
• Oversee corporate expense management, including card reconciliation, compliance verification, and reporting
• Anticipate travel needs and build contingency plans for potential disruptions
• Maintain detailed travel protocols and vendor relationships to ensure efficiency and cost-effectiveness

Information Management

• Maintain information aligned with RBC's data governance standards, implementing meticulous handling protocols and access controls that comply with regulatory requirements, information security policies, and confidentiality frameworks
• Ensure all executive communications, financial data, and strategic documents are stored, organized, and managed in accordance with RBC's data classification standards and audit requirements.

Communications and Stakeholder Engagement

• Filter and prioritize incoming communications with appropriate judgment, routing inquiries efficiently and escalating appropriately
• Maintain communication protocols that protect confidentiality while ensuring critical information reaches decision-makers

What do you need to succeed?

Must have’s

• 10+ years of executive-level administrative experience
• Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Strong technology acumen with ability to quickly learn new systems and tools
• Demonstrated ability to manage confidential information with sound judgment
• Exceptional verbal and written communication skills across organizational levels

Preferred Experience

• Banking or financial services sector knowledge
• Exposure to complex, matrixed organizational structures
• Global business or cross-functional operations experience
• Experience with enterprise collaboration platforms, scheduling tools, and business applications

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to build close relationships with clients

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City

Toronto

Country

Canada

Work hours/week

37.5

Employment Type

Full time

Platform

CAPITAL MARKETS

Job Type

Regular

Pay Type

Salaried

Posted Date

2026-07-31

Application Deadline

2026-08-20

Note

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Pay Range

The expected pay range for this position is:

$75,000.00 - $100,000.00

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage for the additional locations listed. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair, and equitable.

You have the potential to earn RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided that business meets its performance targets and you meet your individual goals.

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.