Executive Assistant

Randstad Canada; Toronto; On-site; CAD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a highly skilled Executive Assistant to provide exceptional support to C-level executives. This role demands a resourceful and confident professional who excels in a fast-paced environment. You'll be responsible for managing schedules, coordinating travel, and maintaining confidentiality while providing top-tier administrative support. With a focus on detail and professionalism, you'll thrive in a vibrant office located in downtown Toronto. If you are dedicated to excellence and ready to make a significant impact, this opportunity is perfect for you.

Benefits

Benefits package from day 1

RRSP matching

3 weeks vacation

Sick days

Floating holidays

Stunning office location

Qualifications

• 5+ years of experience in a high-level administrative role.
• Advanced proficiency in Microsoft Office, especially Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.

Responsibilities

• Provide administrative support, scheduling meetings and events.
• Make detailed travel arrangements and manage expense reports.
• Compose documents, contracts, and various correspondence.

Skills

Administrative Support

Customer Service Orientation

Microsoft Office Suite

Communication Skills

Attention to Detail

Confidentiality

Time Management

Problem Solving

Education

High School Diploma

Post-secondary Degree

Administrative Professional Certificate

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Are you a high performing Executive Assistant with extensive experience providing exceptional C-level support? Are you precise, concise, and looking to join a well known company with an excellent work culture?

We are seeking an outstanding Executive Assistant to provide top-tier administrative support to our client's highest Executive. This is an opportunity for a dedicated and discrete professional to thrive in a fast-paced, dynamic environment, where your discretion, dedication, and outstanding interpersonal skills will make a significant impact. Our client is looking for someone committed, resourceful, but also personable and confident. Professional and polished is key, as the right candidate will take great pride in the C-level support they provide.

If you provide the "best of the best" in executive support, apply today!

Advantages

What’s in it for YOU :

• Compensation of $80,000-$120,000 annually based on relevant experience.
• Benefits package from day 1, RRSP matching, 3 weeks vacation, sick days and floating holidays.
• Monday-Friday 9:00am-5:00pm - expectation is 5 days a week in-office.
• Stunning office located in downtown Toronto near Union Station.

Responsibilities

What YOU will be doing as the Executive Assistant :

• Provides administrative support by coordinating, facilitating, scheduling and communicating meetings, conference calls and other events across multiple time zones, within the firm and with outside parties.
• Makes detailed travel arrangements for routine and special meetings and lunches, including coordinating conference space and schedules with other departments.
• Completes monthly expense reports, tracks and organizes expenses, and documents them accordingly.
• Forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information.
• Composes various documents such as agreements, contracts, correspondence, presentations, reports and agendas.
• Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, and interviews.
• Creates, updates, and maintains departmental databases when appropriate.
• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
• Assists with special projects.

Qualifications

What YOU bring to the table :

• Minimum five years of experience in a high level administrative role serving a senior executive in a professional office environment.
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.
• Interact with employees, visitors and vendors with poise and diplomacy.
• Interpret instructions in written, oral, and diagrammatic or schedule form.
• Ability to manage and prioritize multiple tasks while meeting deadlines.
• Ability to make comparisons between sets of data identifying trends in data, drawing conclusions, and suggesting solutions.
• Demonstrate sound judgment and make independent decisions in routine situations.
• Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
• Ability to perform business related mathematical calculations.
• Strong verbal and written communication skills.
• Demonstrate strong attention to detail and proofreading abilities.
• Ability to work in a team environment.
• Maintain strict confidentiality.
• Experience in Real Estate / Development / Property Management is an asset.

Education

• Minimum High School Diploma or equivalent from an accredited institution, post-secondary degree preferred.
• Administrative Professional Certificate or equivalent experience.

Summary

If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.