Executive Assistant

McDonald's Canada; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a leading quick-service restaurant operation as an Executive Assistant, where you'll provide vital support to senior executives. This role offers a unique opportunity to engage with various levels of the organization, enhancing your professional growth while contributing to a dynamic finance and legal team. Your organizational prowess and communication skills will be key as you manage calendars, coordinate meetings, and prepare essential documents. This is your chance to be part of a transformative journey in a vibrant workplace that values diversity and inclusion. If you're ready to take on exciting challenges and make a meaningful impact, this position is perfect for you.

Qualifications

• 5-7 years of administrative experience supporting senior executives.
• Strong computer skills with Microsoft Office products.
• Exceptional customer service and communication skills.

Responsibilities

• Provide full administrative support for the CFO and Finance Directors.
• Coordinate meetings, including venue booking and setup.
• Prepare correspondence and materials for presentations.

Skills

Administrative Support

Communication Skills

Organizational Skills

Problem Solving

Customer Service

Multi-tasking

Education

Administrative Education

Accounting Education

Financial Education

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Company Description:

At McDonald's, we are committed to being the best, and that starts with finding the best people. We have built a team of extraordinary people from around the world. We are problem solvers, risk takers, innovators, and thought leaders that take our work seriously, but have fun doing it. We challenge ourselves to get smarter and sharper every day, we value personal and professional growth, and believe in rewarding and celebrating our successes.

Job Description:

Position title: Executive Assistant
Department: Finance & Legal
Position band: Specialist (Global Grade 2)
Reports to: Chief Financial Officer & General Counsel
Type of Position: Full-Time, Permanent

The Opportunity
How would you like to work for the #1 quick service restaurant operation in the world?!

We currently have an opening for an Executive Assistant. The primary responsibility of this position will be to support both the Chief Financial Officer and the Legal Counsel. You’ll need to be comfortable making independent decisions based on knowledge of current issues. This position requires dynamic calendaring and travel management. It also requires a high degree of independent judgment and sophistication, as interactions with other senior executives internally, externally and with our Owner/Operators are frequent. You’ll require excellent interpersonal skills, and the ability to interface with team members at all levels of the organization.

Who You Are
You're a self-starter with an ambitious ability to get things accomplished. You can juggle multiple projects and commitments without breaking a sweat and have strong communication skills. You’re organized, creative, a problem solver, and enjoy partnering with others to drive results.

What’s in it for you?
This is an unparalleled opportunity to join a winning organization during an exciting time of transformational change. You will be a valued and empowered member of the Finance & Legal team. You will gain exposure across all levels of the organization, from your team members, Executives and Franchisees.

Principal Accountabilities:

1. Provide full administrative support for the CFO, Finance Directors and the Finance Department. Provide admin support to other members of the Senior Management Team as required.
2. Provide administrative support to the General Counsel, including managing calendar, scheduling meetings and appointments, and booking all travel arrangements, along with other miscellaneous administrative support.
3. Coordination of meetings as required (booking venues, coordinating invitees, set-up for meetings (including A/V requirements), menu and food arrangements, etc.).
4. Preparation of all correspondence (letters, memos, presentations).
5. Design, review and coordinate various materials for presentations (slides, agendas, minutes, follow-up etc.).
6. Assist with department budgets, expenses, invoices, using various software packages.
7. Follow-up and act as a liaison with various individuals both internally and externally at all levels of the organization.
8. Complete all tasks in a professional and confidential manner.

Qualifications:

1. 5-7 years administrative experience supporting a senior executive, preferably in a financial environment, or role.
2. Excellent computer skills using Microsoft Office products: Outlook, Word, Excel and PowerPoint.
3. Having a strong knowledge (or gaining a strong knowledge) of the McDonald’s system, including head office departments, regional offices and restaurants would be a definite asset.
4. Exceptional customer service skills with a high level of diplomacy and confidentiality.
5. Outstanding written, verbal and telephone communication skills.
6. Proactive, highly organized, with excellent multi-tasking and prioritizing skills facilitating the ability to work within tight deadlines while still maintaining a high level of accuracy and attention to detail.
7. Experience working in a fast-paced environment with the ability to adjust quickly to change.
8. An administrative, accounting or financial education would be a great asset.
9. Bilingualism would be a definite asset.

Additional Information:
McDonald’s Canada and Owner/Operators are committed to a diverse and inclusive workplace for all. Our workplaces have a long-standing policy of providing fair, equitable, and accessible opportunities for all employees and prospective employees. Accommodations during the application process are available upon request.