Executive Assistant

Altis Recruitment; Toronto; On-site; CAD 52,000 - 80,000; Full time

Job summary

A leading recruitment firm is seeking an Executive Assistant for a 2-month contract in Toronto. The successful candidate will provide high-volume administrative support to senior leadership, ensuring effective scheduling, document management, and communication across teams. Candidates should exhibit professionalism and exceptional organizational skills.

Qualifications

• Previous experience providing executive-level administrative support.
• Advanced proficiency with Microsoft Office applications.
• Strong judgment and discretion handling confidential information.

Responsibilities

• Manage calendars for senior leaders and organize travel arrangements.
• Coordinate meetings and prepare related materials.
• Handle correspondence and maintain accurate records.

Skills

Organizational skills

Time management

Communication

Discretion

Attention to detail

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant role at Altis Recruitment

Join to apply for the Executive Assistant role at Altis Recruitment

Direct message the job poster from Altis Recruitment

Senior Recruitment Partner | Talent Acquisition | SFU Graduate

Altis Recruitment is grateful to partner with our client in the Broader Public Sector to support in the recruitment of an Executive Assistant for a 2-month contract position (with possibility of extension) based in Toronto. The successful candidate will provide a wide range of high-volume administrative support to senior leadership, with a focus on calendar management, correspondence preparation, and coordination of key activities and materials. The role requires discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Manage calendars for senior leaders, ensuring effective scheduling of meetings, tracking of key dates, deadlines, and appointments.
• Organize travel arrangements, including researching options, booking accommodations and transportation, and processing related expenses.
• Coordinate meetings and activities involving internal and external stakeholders, including preparation and distribution of related materials.
• Draft, edit, and format correspondence, reports, briefing notes, presentations, and legal or business documents as required.
• Maintain accurate records, working files, and document tracking systems.
• Support multiple senior team members simultaneously while prioritizing tasks based on urgency and business needs.
• Act as a liaison to ensure timely communication and distribution of information between leaders, teams, and external partners.
• Additional duties as assigned.

Requirements

• Previous experience providing executive-level administrative support, particularly in financial services or investments industry.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong judgment, discretion, and ability to handle confidential and sensitive information appropriately.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively under pressure.
• Attention to detail and accuracy in all work.
• Strong written and verbal communication skills.
• Professionalism, diplomacy, and a client-focused approach in all interactions.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Management and Government Administration

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