Executive Assistant

Ontario Lottery and Gaming Corporation; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

The Ontario Lottery and Gaming Corporation is seeking an Executive Assistant to provide comprehensive administrative support to the Senior Vice President of Corporate Affairs. This role demands high-level organizational and communication skills, with responsibilities including managing schedules, planning meetings, and executing travel arrangements. Join a socially responsible company and contribute to a better Ontario by delivering exceptional service while enjoying flexible work options and numerous employee benefits.

Benefits

Flexible Work Environment

Family friendly work practices

Access to learning programs

Public Service Pension Plan

Performance-based incentives

Qualifications

• Minimum 3 years of relevant experience supporting senior executives.
• Experience in administrative planning and managing confidential information.
• Proficient in Microsoft Office and strong organizational skills.

Responsibilities

• Coordinate schedules, manage travel arrangements, and organize meetings.
• Handle queries and maintain a document filing system.
• Draft and finalize communication documents including memos and presentations.

Skills

Time Management

Organizational skills

Strong writing skills

Exceptional communication

Problem-solving

Education

Postsecondary diploma or degree in a related field

Tools

MS Office

MS Teams

Dynamics 365

Workday

Job description

Weve said GAME ON and we mean it OLG is rapidly transforming its organization to better serve Ontarians by delivering great gaming experiences through our digital retail lottery and landbased gaming channels. Over the course of fiscal 202223 OLG delivered a record $2.5 billion in net profit to the Province of Ontario. OLG is now expanding our horizons even further with a new strategic direction to become a world class gaming entertainment leader with a globally admired digital platform.

We are ready to take this game to the next level and need a passionate Executive Assistant to provide executive level administrative support to the Senior Vice President (SVP) Corporate Affairs Division. Acting as a liaison between the senior leaders and internal and external contacts you will ensure effective and efficient communication and support the advancement of their priorities. This role is demands focused attention and agility and requires the individual to be actionoriented forwardthinking and a multitasker.

YOUR ROLE IN THE GAME

Reporting to the SVP Corporate Affairs you will be empowered to :

Plan and coordinate day to day schedules including responding to and resolving scheduling conflicts and assessing matters of urgency in a selfdirected manner to promote seamless workflow by working effectively with other assistants and internal / external stakeholders (including Board Members Government Senior Executives and CSuite office)

Make travel arrangements and prepare track and process travel expenses in accordance with OLG expense policies and directives

Arrange monitor and track departmental invoices communicate with Finance department as needed to ensure policies and directives are followed

Coordinate meetings reserve and prepare meeting rooms arrange audio visual and technology as required prepare and organize relevant documentation coordinate agenda items participant attendance action items followup etc. and distribute meeting materials; support the planning and coordination of departmental and / or divisional meetings

Effectively handle queries calls and emails with clear prioritization in terms of importance and urgency and flag to executive as needed

Use your strong writing and editing skills to draft review and finalize a variety of documents correspondence emails memos PowerPoint presentations and other forms of communication ensuring accuracy completeness and professionalism

Establish and maintain a document filing system to facilitate effective workflow and ensure compliance with records management policies / framework

Support the leaders and their team as needed with general administrative requests and issues

Provide backup support to other Executive Assistants as needed

Liaise with IT security facilities and other relevant stakeholders to ensure appropriate operational set up for new or existing employees joining the team

WHAT YOU NEED TO PLAY

Work Experience : minimum 3 years of relevant experience; MUST HAVE experience supporting senior executives including administrative planning calendar management meeting coordination travel bookings invoice and expense management; experience handling confidential and sensitive information with tact and professionalism; experience in Communications and Government / Crown corporation environments is an asset

Education : Minimum postsecondary diploma / degree in a related field (Business Marketing Operations Office Administration etc.)

Critical Skills : proficient with MS Office (Word PowerPoint Excel Outlook etc.) MS Teams Dynamics 365 Workday or similar tools excellent planning organization and time management skills strong attention to detail Exceptional writing speaking and presentation skills welldeveloped problemsolving and interpersonal skills demonstrated professional judgment tact and diplomacy; takes initiative and is a selfstarter

Strategic Thinker : Strong strategic and critical thinker with ability to delve into unique challenges and find creative solutions

Collaboration & Fun : Team player Inclusive and collaborative work style while creating fun and excitement in our work

Integrity and Trust : Do whats right and operate with transparency and openness

PERKS OF JOINING OUR TEAM

Part of a Bigger Picture : socially responsible company that gives back all its profits to the province and people of Ontario

Flexible Work Environment : to help balance both work and life

You Matter : family friendly work practices and hybrid work

Freedom to Innovate : supports new and better ways to be successful

Be your Authentic Self : environment that values diversity as a source of strength

Learning Galore : 247 access to robust online learning programs

Public Service Pension Plan : participate in a major defined benefit pension plan sponsored by the Government of Ontario

Variable Pay Program : performancebased incentives to share in our success (Permanent OLG Employees Only)

Learn about OLG GAME ON!

OLGs purpose is to contribute to a better Ontario by delivering great entertainment experiences for our customers. We are a multibilliondollar organization with a wide array of business lines including lottery landbased casinos digital lottery and casino horseracing and charitable gaming. OLG is amidst a massive transformation focusing on being customer obsessed and bringing our digital business to a whole new level.

The key to our success is our people . Our culture will be grounded in true positive partnerships that embrace trust clarity and openness in all that we do. We are supporting and empowering employees and teams across the organization through greater accountability leadership development and growth opportunities. OLG is embracing more flexible work options and family friendly work practices including hybrid work.

Equity diversity and inclusion are essential elements of our culture and cornerstones of the Five Truths that OLGers Live by. At OLG our employees have the space to be themselves and use their perspectives and skills to benefit the people and the Province of Ontario. OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

While we are reshaping and growing our business we are unwavering when it comes to living our purpose and ensuring our business delivers meaningful benefits for the people of Ontario . OLGs net profits are reinvested back into the province contributing to the quality of life for Ontarians.

To learn more about OLG go to our website at

We look forward to hearing from you interested applicants please apply online by May 16 2025.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at if you require accommodation at any time throughout the hire process .

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and / or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act 1999 SO 1999 c 12 Sch L and the Employment Standards Act 2000 S.O. 2000 c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws OLGs Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection please contact 80070 Foster Drive Sault Ste. Marie ON P6A 6V2.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

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