Executive Assistant

Bradford Jacobs; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company specializing in AI drone solutions is seeking a highly organized Executive Assistant to support their CEO. This role requires managing complex schedules and handling sensitive information while maintaining professionalism in a fast-paced environment. The ideal candidate will have over 5 years of experience, a bachelor’s degree, and strong skills in Microsoft Office and QuickBooks.

Qualifications

• 5+ years’ experience in a senior EA or similar role.
• Bachelor’s degree required.
• Willingness to work evenings/weekends as needed.

Responsibilities

• Manage a packed calendar, meetings, and complex travel schedules.
• Handle confidential information with absolute discretion.
• Support day-to-day operations and administrative tasks.

Skills

Microsoft Office

QuickBooks

Fluency in English

Multitasking

Attention to detail

Education

Bachelor’s degree

Job description

Bradford Jacobs is assisting an AI drone solutions company, helping business customers improve mission-critical business operations. Since 2017, the company has leveraged software development expertise and grown drone design and manufacturing capabilities.

Overview:

We're looking for a driven, ultra-organized Executive Assistant to support our high-performing CEO in both business and personal matters. This is a fast-paced, high-responsibility role that demands flexibility, discretion, and sharp attention to detail. You’ll work closely with the CEO’s Personal Assistant and operate from the CEO’s home office as needed.

What You’ll Do:

• Manage a packed calendar, meetings, and complex travel schedules
• Handle confidential information with absolute discretion
• Support day-to-day operations and administrative tasks
• Coordinate international travel and logistics
• Partner with the CEO’s Personal Assistant for seamless planning
• Track expenses and manage reports in QuickBooks
• Prepare documents, emails, presentations, and conduct research
• Accompany CEO on trips and assist during meetings
• Occasionally run personal errands and manage home-related tasks
• Stay composed and efficient under pressure

What You Bring:

• 5+ years’ experience in a senior EA or similar role
• Bachelor’s degree
• Strong Microsoft Office + QuickBooks skills
• Fast, accurate typing and multitasking abilities
• Fluent in English (additional languages a plus)
• Valid driver’s license
• Highly organized, responsive, and professional
• Willingness to work evenings/weekends as needed

You’re the Right Fit If You:

• Thrive in high-stakes, fast-moving environments
• Are proactive, discreet, and service-oriented
• Adapt quickly and think on your feet
• Are comfortable working in private settings and managing multiple priorities

This is a 100% on-site position based in Toronto.