Executive Assistant

MaRayTech Consulting Ltd.; Toronto; On-site; CAD 50,000 - 75,000; Full time

Job summary

MaRayTech Consulting Ltd. is seeking an Executive Assistant to support a business founder during a scale-up project. The role involves managing the CEO's schedule, preparing reports, and engaging with various stakeholders. Ideal candidates are organized, proactive, and possess excellent communication skills. Benefits include generous leave, medical coverage, and a discretionary bonus.

Benefits

28 days holiday plus your birthday

Private medical

Discretionary bonus

Critical illness cover

Dental

Gym discounts

Pension

Travel insurance

Season ticket loan

Qualifications

• Experience in executive search.
• Highly organized and deadline-oriented.
• Excellent communication skills and client-focused.

Responsibilities

• Manage CEO's diary and inbox, ensuring productivity.
• Prepare presentations and reports for stakeholders.
• Facilitate communication between the CEO and stakeholders.

Skills

Organization

Teamwork

Communication

Relationship Building

Problem Solving

Job description

We are MaRayTech Consulting Ltd., an IT services provider with a focus on the financial sector, primarily serving insurance companies, banks, and FinTechs.

An Executive Assistant is required to support a business founder and entrepreneur across his ventures, especially in relation to a current scale-up project.

This role is crucial for ensuring seamless coordination of complex searches and supporting office-wide projects.

Key Responsibilities:

1. Diary & Inbox Management: Coordinate meetings, prioritize tasks, and manage emails to maximize the CEO's productivity.
2. Presentation & Reporting: Prepare PowerPoint presentations and reports for stakeholders.
3. Stakeholder Engagement: Serve as the main contact between the CEO and stakeholders, facilitating communication.
4. Project Support: Assist in projects, meet deadlines, and keep the CEO informed on key matters.
5. Confidential Support: Handle sensitive information with discretion.

The Ideal Candidate:

• Experience in executive search.
• Highly organized and deadline-oriented.
• Team player with a positive attitude.
• Quick learner of new systems and processes.
• Proactive, flexible, and calm under pressure.
• Excellent communication skills, client-focused, with strong relationship-building abilities.

Benefits include: 28 days holiday (plus your birthday!), private medical, discretionary bonus, critical illness cover, dental, gym discounts, pension, travel insurance, season ticket loan, and more.