Executive Assistant

Interac Corp.; Toronto; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Generous vacation and wellness days

Employer-paid benefits coverage

RRSP program

Flexible hybrid work model

Employee assistance program (EAP)

Parental leave top-up

Charitable donation matching with UnIt

Job summary

Interac Corp. is seeking an Executive Assistant to report to the Head, Data, Analytics & Fraud. You will manage the Leader's calendar, build strong stakeholder relationships, and coordinate meetings, travel, and events in a fast-paced environment.

Responsibilities include preparing materials, tracking deliverables, and handling confidential information with discretion. A minimum of 5+ years in similar roles and proficiency with MS Office are required.

Qualifications

• 5+ years as an executive assistant/administrator or Business Manager to senior leaders.
• Strong analytical and problem-solving skills.
• Excellent time management and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both verbal and written.
• Ability to handle confidential information.

Responsibilities

• Manage Leader's calendar and day-to-day activities to maximize high-value time.
• Build effective relationships and assess urgency of meeting invites.
• Provide updates on meetings, obligations, deliverables and timelines.
• Prepare and present materials for meetings.
• Coordinate completion of leader-delivered tasks and deliverables.
• Collect materials for requirements and update stakeholders as needed.
• Schedule invitations, book rooms, and arrange resources for meetings.
• Support coordination of department events and travel arrangements.

Skills

Executive support

Analytical thinking

Problem solving

Time management

Communication

Discretion & confidentiality

Collaboration

Tools

MS Office

LinkedIn

Job description

Who We Are

Every transaction matters. Every Canadian matters. At Interac, we protect both — driving trust, security, and inclusion, so our digital economy thrives.

Who You Will Work With

The vacant Executive Assistant role will report to the Head, Data, Analytics & Fraud. As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter with the ability to operate effectively in a fast-paced environment. You are a masterful problem-solver, highly organized and have exceptional communication skills. You also have an excellent ability to build and maintain relations and help drive accountability.

What You Will Do

• Understanding business goals and/or external priorities and providing day-to-day management of the Leader's calendar and activities, to ensure high value time utilization.
• Understanding the business to build effective relationships, assigning priority to meeting invites and asking questions proactively to assess urgency.
• Providing updates to the Leader on upcoming meetings, ongoing obligations, project deliverables, and timelines.
• The timely preparation and presentation of materials for meetings.
• Coordinating completion of deliverables by assigned Leader.
• Collecting materials in preparation for requirements, updating materials and reviewing amendments with stakeholders.
• Dispatching meeting invitations, booking meeting rooms and arranging for resources and other requirements in support of smooth and efficient meeting facilitation.
• Supporting the coordination and implementation of department events.
• Preparing PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.
• Understanding travel preferences of the Leader and organizing travel arrangements and related travel documents required prior to travel.
• Developing and maintaining a filing system; ensuring business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Regularly reviewing and managing corporate expenses and usage (e.g., expense report review) and ensuring expense reimbursement is within the guidelines.
• Possibly participating in committees such as the Diversity & Inclusion committee to stay abreast of key events and keeping the Leader member up-to-date on all upcoming events, programs and initiatives.

What You Bring

• A minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders. Eligibility to work for Interac Corp. in Canada in a full-time capacity.
• Strong analytical and problem-solving skills and an ability to present clear, concise, and effective solutions.
• Critical thinking and rely on experience and judgment to plan and accomplish goals.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.
• Meticulous attention-to-detail and excellent time management and organizational skills.
• Expertise in social media and collaboration tools like LinkedIn.
• The ability to handle stressful situations with measured calmness and decisiveness.
• Exceptional common sense, maturity, discretion, and the ability to maintain confidentiality.

What We’re Offering

The hiring range for this position is $70,000 - $80,000, and you will also be eligible for our short-term incentive plan. The exact amount will depend on factors such as skills, experience, and job-related knowledge, but Interac's commitment goes beyond compensation. Our Total Rewards package is designed to support your well-being and future, and includes:

• Generous vacation and wellness days to help you recharge
• Comprehensive employer-paid benefits coverage for peace of mind
• Market-leading employer-funded RRSP program to invest in your future
• Flexible hybrid work model for better work-life balance
• Access to a free and confidential 24/7 employee & family assistance program to offer support for you and your immediate family
• Pregnancy and parental leave top-up to support growing families
• Charitable donation matching with United Way to amplify your impact

Why Join Us?

• Investing in the Future - Help us unlock digital prosperity for all Canadians.
• Innovative Thinking - Collaborate on products, practices, and platforms that redefine what’s possible.
• Inclusive Culture - Be empowered to bring your whole self to work and realize your full potential.
• Inspiring Community - Work in an ecosystem where we lift each other up and rise together.
• Intentional Support - Enjoy flexible, supportive offerings that prioritize your total wellness.

Additional Pre-Employment Requirements

To ensure the integrity of our organization, successful candidates will be required to complete background checks, which may include, Canadian Criminal Credit Check, Canadian ID Cross-Check, Public Safety Verification, 5-year Employment Verification, Education Verification, Credit Check, and Social Media Check.

Equal Opportunity Employer

Interac is also an equal opportunity employer committed to fostering a diverse and inclusive workplace. We believe that innovation thrives when people from different backgrounds, experiences, and perspectives come together. That’s why we are committed to providing fair and equitable employment opportunities for all individuals, without discrimination based on race, color, ancestry, ethnic origin, place of origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital or family status, disability, or any other characteristic protected by applicable law.

If you require accommodation during any stage of the application or recruitment process, please contact us at [e-mail]. We will work with you to meet your needs.