Executive Assistant

Hypertec Group; Quebec; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Health benefits

Health Spending Account

RRSP program

Paid floater days

Relocation to LaSalle facility

Job summary

Hypertec is seeking an Executive Assistant to support the divisional President and leadership team of the Construction division in Montreal, Québec. The role requires high discretion, exceptional organization, and the ability to manage complex calendars and travel arrangements across domestic and international contexts.

The ideal candidate will have 5+ years supporting executives, advanced MS Office skills including SharePoint, and a polished, proactive approach to cross-functional collaboration

Qualifications

• Post-secondary education or equivalent professional experience.
• Minimum 5 years of experience supporting executives or senior leaders in a dynamic corporate environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), with familiarity in SharePoint and other Microsoft 365 collaboration tools.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to support multiple leaders concurrently while managing competing priorities.
• Strong organizational skills, with a high level of accuracy and attention to detail.
• Discretion and sound judgment in handling sensitive and confidential information.

Responsibilities

• Proactively manage calendars, schedule meetings, and ensure alignment of key priorities across leaders' schedules.
• Arrange domestic and international travel and manage related expense reports accurately and on time.
• Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office tools.
• Assist in coordinating internal communications and recurring reporting cadences.
• Organize and maintain digital filing systems, including SharePoint sites and internal repositories.
• Track action items and ensure timely follow-up on key deliverables.
• Attend select meetings to capture notes, decisions, and follow-up actions as required.
• Interact with internal and external stakeholders on behalf of the supported leaders, maintaining a high level of professionalism at all times.
• Provide support on special projects or ad hoc initiatives as assigned by the divisional leaders or Chief of Staff.

Skills

Calendar management

Travel coordination

Document drafting

Microsoft Office

SharePoint

Communications

Discretion

Education

Post-secondary education or equivalent professional experience

Tools

Microsoft Office Suite

SharePoint

Microsoft 365

Job description

Ready to take the next step in your career?

Join a global company shaping the future with technology that drives lasting impact.

Hypertec is seeking an Executive Assistant to join our team in Montreal, Québec.

If you are motivated, collaborative, and aligned with our values, we would love to hear from you.

We believe that how we work is just as important as what we build. Our values reflect the mindset we bring to everything we do:

• Customer Focus
• Trust

What You'll Be Contributing

We are seeking a highly organized and resourceful Executive Assistant to support the divisional President and leadership team of our Construction division. Reporting to the Chief of Staff, this role is critical to ensuring the efficiency, coordination, and professionalism of business operations.

This position requires a high degree of judgment, discretion, and initiative. The Executive Assistant will serve as a key partner to senior leadership, providing proactive support that enables focus on high-impact priorities. The ideal candidate brings a polished, solutions-oriented approach and is comfortable navigating complex schedules, confidential matters, and shifting priorities with poise and professionalism.

Core Responsibilities:

• Proactively manage calendars, schedule meetings, and ensure alignment of key priorities across leaders' schedules;
• Arrange domestic and international travel and manage related expense reports accurately and on time;
• Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office tools;
• Assist in coordinating internal communications and recurring reporting cadences
• Organize and maintain digital filing systems, including SharePoint sites and internal repositories;
• Track action items and ensure timely follow-up on key deliverables;
• Attend select meetings to capture notes, decisions, and follow-up actions as required;
• Interact with internal and external stakeholders on behalf of the supported leaders, maintaining a high level of professionalism at all times;
• Provide support on special projects or ad hoc initiatives as assigned by the divisional leaders or Chief of Staff.

What Sets You Apart

• Post-secondary education or equivalent professional experience;
• Minimum 5 years of experience supporting executives or senior leaders in a dynamic corporate environment;
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), with familiarity in SharePoint and other Microsoft 365 collaboration tools;
• Excellent written, verbal, and interpersonal communication skills;
• Demonstrated ability to support multiple leaders concurrently while managing competing priorities;
• Strong organizational skills, with a high level of accuracy and attention to detail;
• Discretion and sound judgment in handling sensitive and confidential information;

What's In it For You:

• Hybrid work model (3 days a week in office), supported by competitive benefits.
• Comprehensive health benefits that ensure you and your family are covered for a wide range of medical needs.
• Health Spending Account (HSA).
• Employer-matched RRSP Program.
• Paid Floater Days.
• Our head office will soon relocate to a new, state-of-the-art facility in LaSalle, near the Lachine Canal. Designed to set new standards in sustainability, it reflects our commitment to responsible growth and innovation.

About Hypertec

Founded in 1984, Hypertec empowers innovators to push boundaries and lead their industries through transformative technology.

Through our five divisions - High Performance Compute & AI, Data Center Construction, Health, Custom Manufacturing, and Solutions Partner we help clients turn complex challenges into opportunities for sustainable growth. Trusted by leaders in AI, financial services, media & entertainment, healthcare, and the public sector, we serve clients in over 80 countries.

Recognized globally for innovation and sustainability, including our revolutionary immersion-born servers, we continue to deliver technology that makes a lasting difference.

Hypertec is an equal opportunity employer.

Hypertec evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status or any other legally protected characteristic.