Executive Assistant

ia; Quebec; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Flexible group insurance plans

Competitive pension plan

Employee share purchase plan

Vacation and wellness programs

Telemedicine services

Employee and Family Assistance Program

Ergonomic furniture program

Performance bonus

Discounts on iA products

Job summary

iA Financial Group in Canada seeks an Executive Assistant to provide high-level administrative support to the leadership team. You will coordinate complex calendars, prepare agendas, and manage logistics for meetings and events.

The role requires drafting communications and maintaining efficiency in a dynamic, hybrid environment across Canada. The ideal candidate will be highly organized, autonomous, and capable of handling multiple priorities with professional discretion.

Qualifications

• Requires strong organization and prioritization abilities.
• Fluent French and intermediate English required for cross-Canada collaboration.
• Proactive, autonomous, and professional with sound judgment.

Responsibilities

• Coordinate leadership team activities and manage complex calendars.
• Prepare agendas, documents, and correspondence for management committees.
• Draft reports, surveys, and presentations with clear visuals.
• Plan meetings, events, travel, and team activities including logistics.

Skills

Advanced Microsoft Office

French fluency

English proficiency

Attention to detail

Organizational skills

Education

College diploma in Office Administration or Business Administration

Tools

Microsoft Office Suite

Job description

Executive Assistant

Build your future with us

Are you known for your initiative, creativity, and ability to stay organized in a fast-paced environment? Join our Products, Growth Strategy and Architecture team and contribute to a wide variety of mandates alongside passionate and engaged leaders.

As an Executive Assistant, you will play a key role in coordinating leadership team activities and supporting the sector's operations. You will contribute to organizational effectiveness by providing high-level administrative support, streamlining processes, and fostering collaboration within a dynamic environment where teamwork and enjoyment at work are highly valued.

What You'll Accomplish With Us

• Providing administrative coordination and support to the leadership team by managing complex calendars, scheduling meetings, establishing priorities, and following up on key actions
• Supporting management committees by preparing schedules, agendas, meeting invitations, documentation, and tracking follow-up items
• Drafting and preparing correspondence, communications, reports, and presentations; creating surveys, consolidating results, and presenting data in a clear and visually engaging manner
• Planning and coordinating logistics for meetings, events, travel, and team activities, including reservations, purchases, technical requirements, meals, and accommodations
• Managing various administrative and financial activities, including expense accounts, invoice processing, payment requests, purchases, and budget tracking
• Acting as a resource person for employees by coordinating system access requests, IT equipment, and technology support for employee onboarding and departures
• Collaborating closely with the administrative assistant team to share best practices and contribute to continuous process improvement

What Could Help You Succeed in This Role

• Is highly organized, detail-oriented, and able to effectively manage multiple priorities
• Demonstrates autonomy, resourcefulness, and initiative
• Exhibits sound judgment, discretion, and professionalism
• Builds strong relationships and collaborates effectively with a variety of stakeholders
• Has advanced proficiency with the Microsoft Office Suite
• Holds a college diploma in Office Administration, Business Administration, or a related field
• Has a minimum of five years of relevant experience, or an equivalent combination of education and experience
• Brings strong strategic thinking and political acumen
• Speaks and writes fluent French and has an intermediate level of English, as the role requires regular communication and collaboration with internal and external partners across Canada

Why You'll Love Working With Us

A workplace where learning, development, and excellence go hand in hand

Artificial intelligence tools available to everyone, helping increase personal effectiveness and support organizational growth

A healthy, safe, equitable, and inclusive environment where people can thrive and reach their full potential

A flexible hybrid work environment with access to inspiring and innovative workspaces

Competitive Benefits

• Flexible group insurance plans
• Competitive pension plan
• Employee share purchase plan
• Vacation program, wellness days, and personal development days
• Telemedicine services
• Employee and Family Assistance Program
• Ergonomic furniture program
• Performance bonus
• Discounts on iA products and much more

Location(s)

Quebec / 1080, Grande Allee West

Other Possible Location(s)

Montreal / 1981 McGill College Avenue

Company

iA Financial Group

Posting End Date

2026-10-28

Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we're a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it's by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we're invested in you.

* iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel