Executive Assistant

Altis Recruitment; Ottawa; On-site; CAD 80,000 - 110,000; Full time

Job summary

A leading recruitment agency is seeking a Senior Recruitment Partner to support a Crown corporation in Ottawa. The role involves high-level administrative support to the Director, including managing operations, coordinating committees, and ensuring effective communications. Candidates should have 5-7 years of experience, be bilingual in English and French, and proficient in Microsoft Office tools for producing reports and presentations.

Benefits

3 weeks' vacation

Pension

Qualifications

• 5-7 years of experience in executive-level administrative support.
• Experience in government or Crown corporations preferred.
• Proven track record in preparing professional documents.

Responsibilities

• Coordinate administrative operations of the Director’s office.
• Manage scheduling, communications, and budget tracking.
• Organize meetings, prepare reports, and document meetings.

Skills

Bilingual (English and French)

Organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Education

Diploma in business administration or related field

Tools

Microsoft Office Suite

Adobe Pro

Job description

5 days ago Be among the first 25 applicants

This range is provided by Altis Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$80,000.00/yr - CA$110,000.00/yr

Direct message the job poster from Altis Recruitment

Senior Recruitment Partner - Broader Public Sector & Healthcare

Altis Recruitment is seeking a highly organized and experienced Executive Assistant to support our client, a Crown corporation, in providing dedicated assistance to the Director within a dynamic, purpose-driven environment. This key role is essential to ensuring the smooth operation of the Director’s office and plays a vital part in advancing strategic initiatives focused on community engagement, collection development, and collaborative leadership.

Acting as a trusted administrative partner, the Bilingual Executive Assistant will manage high-level scheduling, internal and external communications, and a broad range of confidential tasks. The successful candidate will play a key role in coordinating acquisition committee processes, preparing board documentation, overseeing meeting logistics, and supporting budgetary functions. A deep commitment to professionalism, accuracy, and discretion is essential.

PLEASE NOTE: Must possess a valid security clearance or be eligible to obtain one

Roles and Responsibilities

• Manage and coordinate the administrative operations of the Director’s office, ensuring efficiency and responsiveness
• Organize and support various committees, including meeting logistics and documentation
• Prepare, review, and manage high-level correspondence, reports, proposals, and briefing materials
• Draft and format documents for board meetings and the organization’s annual report
• Plan and coordinate complex travel itineraries, schedules, and meetings
• Maintain organized and up-to-date filing and records systems
• Provide support for budget tracking, reconciliation, and financial documentation
• Create engaging and polished presentations using Microsoft Office tools
• Serve as the point of contact for internal and external stakeholders on behalf of the Director
• Record meeting minutes and ensure appropriate follow-up on action items

Qualifications and Skills

• Minimum of 5- 7 years of progressive experience in executive-level administrative support
• Previous experience in a museum, cultural institution, or government environment considered a strong asset
• Familiarity with federal Crown corporations is an asset
• Proven track record in preparing professional presentations, reports, and official communications
• Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro
• Comfortable navigating complex administrative processes and meeting tight deadlines
• Bilingual (English and French) with excellent written and verbal communication skills in both languages
• Outstanding organizational skills and attention to detail
• Ability to work independently, prioritize tasks effectively, and thrive under pressure in a fast-paced environment

Education

• Diploma in secretarial, business administration, or a related field, or an equivalent combination of education, training, and experience

Nice-to-Haves

• Experience working in a highly complex environment (government, crown corporations etc.)
• 3 weeks' vacation
• Pension

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Relations Services

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