Executive Assistant

WeyMedia; Moncton; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support its visionary leaders in a dynamic fintech environment. This role is pivotal in ensuring smooth operations, managing communications, and maintaining confidentiality while juggling various administrative tasks. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional organizational skills and discretion. Join a company recognized for its growth and commitment to making finance accessible and enjoyable for Canadians. If you're ready to make a meaningful impact and grow with a passionate team, this opportunity is for you.

Benefits

Health, dental, and vision insurance

Ample vacation time

Company phone and laptop

New Employee Toolkit

Standardized public holidays

Qualifications

• 5+ years experience supporting leaders in fast-paced environments.
• High integrity and discretion in handling confidential matters.

Responsibilities

• Assist CEOs with daily business and personal routines.
• Manage emails, calendars, and travel arrangements for the CEOs.
• Attend meetings, take notes, and prepare summaries.

Skills

Organizational Skills

Discretion

Communication Skills

Time Management

Reliability

Problem-Solving

Education

5+ years experience as an Executive Assistant

Tools

G Suite

Microsoft Office

Job description

If you want your day-to-day work to have a direct impact on empowering business leaders to do what they do best, then read on…

Who we are

WeyMedia is a proudly Atlantic Canadian company with a simple mission:

Make money easy and fun for everyone.

To achieve this, we’re committed to making both moneyGenius.ca and creditcardGenius.ca the leading Canadian resources for all things money. In addition, we're re-inventing personal finance education and rewards with our new GeniusCash mobile app that makes learning about and maximizing your money fun and engaging.

Our team helps over 400K Canadians per month make the most informed financial decisions by building best-in-class fintech products and crafting high-quality educational content. Through GeniusCash rewards, Canadians have banked over $4M since 2022.

And if that wasn’t enough, WeyMedia has been named one of Canada’s Top Growing Companies and Top Growing Women-Led Companies by The Globe and Mail's Report on Business Magazine, as well as a winner in Deloitte’s Technology Fast 50 program. These achievements are a testament to our growth, and it reflects the remarkable hard work, dedication, and unwavering commitment of our team to our mission: to make money easy and fun for all Canadians.

So if you want in on our mission, read on…

Who we need

We're building great fintech brands from the ground up to raise the standard of living for all Canadians ‒ and that's where you come in.

We need a loyal, trustworthy, reliable, organized, and mature Executive Assistant to be part of our growing portfolio of companies.

• You'll work directly with the Founders & Co-CEOs to assist and support all aspects of their daily business and personal routines.
• You'll manage the CEOs' emails and calendars, including scheduling business meetings, personal appointments, engagements, and travel arrangements.
• At all times, you'll exercise discretion in committing time and evaluating needs.
• You'll serve as a liaison between the CEOs, staff, and third-party contractors ‒ which includes receiving and screening the CEOs emails, drafting responses and answering a variety of questions with diplomacy, and directing messages appropriately for resolution.
• You'll determine priority of matters of attention for the CEOs ‒ and whenever applicable: redirect matters to staff to handle, or handle matters personally, as appropriate.
• You'll keep the CEOs advised of time-sensitive and priority issues, ensuring appropriate follow-up action steps are taken care of.
• You'll handle various personal and administrative tasks including: errands, appointments, package and mail pick-ups, sourcing contractors, reservations, filing, and more.
• You'll maintain confidential and sensitive information and you're a vault when it comes to confidentiality and separating personal from work matters.
• You'll attend important meetings on our behalf, take notes on discussions, and prepare minutes and summaries.
• You'll create and maintain business files, records, and processes using our work management software and Google Suite.
• You'll do light accounting prep and bookkeeping management when needed.

Who you are

• Excellence is your intent and your high integrity and discretion sets you apart. You care about your work and doing the right thing even if it's inconvenient for you.
• You live in the Greater Moncton Area and are legally eligible to work in Canada.
• You have at least 5 years experience as a personal or executive assistant and have supported leaders of fast-paced start-ups or professional services.
• "Organized" is your middle name ‒ you get things sorted, completed, and delivered on-time (or earlier).
• You're a self-starter, reliable, trustworthy ‒ you care about your executives, their mission, and doing your work well.
• You're a vault ‒ a role model for exercising high discretion, separating personal from work matters, and managing confidentiality.
• Numbers don't scare you and you're willing to dig into math, spreadsheets, and finances.
• You're a confident driver who owns a car that you're willing to use for work purposes.
• You have proven skills using G Suite, Office, and other cloud software.
• You're comfortable with technology and can learn and adapt quickly.
• You have excellent verbal and written communications skills.

What you'll get

We take care of our team. Here's a quick list of benefits you'll get working with us:

• Hybrid of remote and in-person work within the Greater Moncton area.
• Competitive salary based on your skills and experience.
• 100% paid premiums for health, dental, and vision insurance.
• Ample vacation time and standardized public holidays across Canada.
• New Employee Toolkit that contains everything you need to do your job well.
• Includes a company phone, laptop, a second monitor, and a dozen other useful items.

Let's talk

If you think this is you, please apply with your cover letter addressed to Laiana so we know that you thoughtfully reviewed our job description.