Executive Assistant

JLR; Mississauga; Hybrid; CAD 64,000 - 77,000; Full time

Benefits offered by this job

Health care

Retirement plans

Maternity/Paternity leave

Vehicle discount program

Global bonus program

Generous paid time off

Job summary

Jaguar Land Rover Canada, ULC is seeking an Executive Assistant to provide high-level support to the President and leadership team in Mississauga. This role entails managing diaries, coordinating travel, preparing documents, and handling confidential information.

Reporting to the President, you will liaise with VIPs and staff across the organization, coordinate meetings and events, and manage cross-department purchase orders. Hybrid schedule with office days/choice days.

Qualifications

• Bachelor’s Degree, or equivalent work experience.
• 5 years experience related to the role.
• Strong time-management and organizational skills.
• Excellent relationship-building skills and collaboration with internal/external partners.
• Advanced oral and written communication skills.

Responsibilities

• Prepare documents from drafts through final formatting and distribution.
• Handle highly confidential and sensitive information.
• Liaise with VIPs, Senior JLR Management and Global Executive Committee staff.
• Travel and diary management including international travel considerations.
• Plan and coordinate meetings, offsites and events.
• Manage general correspondence (letters, emails, calls).
• Process cross-departmental Purchase Orders.
• Assist with events and other duties as required.

Skills

Time management

Organizational skills

Relationship-building

Communication

Multitasking

Education

Bachelor’s Degree or equivalent

Tools

SAP Concur

SAP systems

Job description

LOCATION: Mississauga, Ontario

At JLR, we are passionate about our people. They are at the heart of our business. We are committed to fostering a diverse, inclusive culture that is representative of our global customers and the society in which we live; a culture in which every one of our employees can bring their authentic self to work and reach their full potential.

POSITION: Executive Assistant

RECRUITMENT RANGE: $64,000-$77,000

LOCATION: Mississauga, Ontario

At JLR, we are passionate about our people. They are at the heart of our business. We are committed to fostering a diverse, inclusive culture that is representative of our global customers and the society in which we live; a culture in which every one of our employees can bring their authentic self to work and reach their full potential.

Reporting to the President, Jaguar Land Rover Canada, you will provide executive support to the President and other leadership members.

WHAT TO EXPECT

In this role, no two tasks are the same. With lots of projects and relationships to build with people across the business and beyond, it’s a challenge that will help your career grow within an iconic organization. Here’s what to expect:

• Preparation of documents from drafts through to final formatting, printing, copying and distribution
• Regular handling of highly confidential and sensitive information.
• Handling approaches and business contact from VIPs, Senior JLR Management, the Global Executive Committee and liaising with their appropriate staffs.
• Travel and diary management; displaying an awareness of the logistics of international travel (air, hotels and hire cars) or the day to day requirements for other travel needs
• Planning and coordinating meetings including offsites and other one-off events.
• Dealing with general correspondence e.g. letters, e-mails, telephone calls and responding where appropriate
• Managing and processing of cross departmental business Purchase Orders
• Assisting with events
• Perform other duties as required

WHAT YOU WILL NEED

Along with your ambition to achieve the exceptional, there are several skills that you’ll need to have to help you succeed here, including:

• Bachelor’s Degree, or equivalent work experience;
• 5 years experience related to the role
• Strong time-management and organizational skills, attention to detail and common-sense approach
• Excellent relationship-building skills and ability to collaborate on internal teams of diverse backgrounds as well as with external stakeholders and partners
• Strong work ethic and ability to prioritize and multi-task
• Advanced oral and written communication skills
• Experience with travel system (SAP concur)
• SAP systems

Schedule:

Hybrid Ways of Working (Monday, Tuesday, Thursday - office days; Wednesday and Friday - choice days)

SO WHY US?

• As a people-first company, working at JLR means opportunity, teamwork, and growth. That’s why working here is so much more than a job.
• Be part of an international, inclusive, and open-minded company
• Global Bonus Program based on company performance
• You are never just a number. We take pride in taking care of our employees doing everything we can to make sure that our teammates thrive both in and out of the office.
• Our employees receive a generous time off policy
• We offer a discounted Vehicle Car Program
• Employees also receive generous health care and retirement plans
• Maternity/Paternity Leave
• And more!
• Base pay offered may vary depending on multiple individualized components, including location, skills, experience, and market factors. The total compensation package for this position may also include other elements, including a target bonus in addition to a full range of medical/health, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick/personal, and parental leave). Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employees will be in an “at-will position”.

Thank you for your interest in working for us, we love it here and think you will too!

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Jaguar Land Rover Canada, ULC is an equal opportunity employer.

This job posting is for an existing vacancy.

It is the policy of JLR Canada to extend equal employment and advancement opportunities to job applicants and employees without regard to race, religion, color, national origin, sex, veteran status, marital status, sexual orientation, age, disability, or any other category protected by applicable federal, state, provincial and local laws. If you are a job applicant and believe you may require an accommodation at any stage of the application and recruitment process for an open position with JLR Canada, please send an e-mail request to: [e-mail].