Executive Assistant - Head Office

AutoCanada; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Employee vehicle purchase & service

Company events & contests

Employee assistance programs

Professional development opportunities

Job summary

AutoCanada is seeking an Executive Assistant to the Chief Operating Officer in Edmonton, AB. This in-office role coordinates priorities, communications, and logistics to support executive effectiveness in a fast-paced automotive environment.

You will manage calendars, prepare high-impact briefs, coordinate Board and governance activities, and partner with internal teams and external partners while ensuring confidentiality and precision in all tasks.

Qualifications

• Must manage and track multiple projects and priorities with proactive delivery.
• Experience with Generative AI tools and prompt engineering to automate workflows.
• Minimum of 5 years supporting C-suite executives in a fast-paced environment.
• Experience managing Board logistics and governance reporting.

Responsibilities

• Lead executive initiatives and cross-functional projects on behalf of the COO using formal project management methods.
• Leverage AI tools to optimize executive workflows and calendar scheduling across time zones.
• Coordinate governance meetings with leadership, Board, OEM partners, and external stakeholders.
• Draft high-impact presentations and strategic briefs with confidentiality and accuracy.
• Support legal/regulatory tasks including digital signatures and notary logistics.

Skills

Project & Priority Management

Advanced AI Proficiency

Senior Executive Support

Governance & Board Experience

Tech-Savvy & Resourceful

Automotive industry experience

Education

Business Administration Diploma/ degree

Tools

AI platforms

Job description

Join the Ride!

Position

Executive Assistant

Location

In office, Edmonton, AB

Classification

Full-Time, Immediate Hire, Onsite

Salary

to be discussed

Your area of focus.

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

What drives your day-to-day?

• Executive Project Management: Lead, track, and execute strategic executive initiatives, key organizational priorities, and cross-functional projects on behalf of the COO using formal project management methodologies.
• AI-Driven Operations & Efficiency: Leverage enterprise AI tools and automation to streamline executive workflows, optimize complex multi-time-zone calendar scheduling, coordinate travel itineraries, and process expense reporting.
• Stakeholder Management & Liaison: Serve as a trusted liaison between the COO, senior leadership, Board members, governing bodies, OEM partners, and external stakeholders, driving project alignment and accountability.
• Proactive Risk & Priority Management: Anticipate executive needs by proactively tracking deadlines, identifying operational bottlenecks, and driving follow-ups across high-visibility initiatives.
• Meeting & Governance Orchestration: Coordinate leadership, Board, and OEM partner meetings, using digital tools and AI platforms for agenda creation, rapid transcript/minute generation, action-item tracking, and post-meeting execution.
• Document & Content Engineering: Prepare high-impact presentations, strategic briefs, and official correspondence using AI-assisted drafting and data visualization tools, maintaining strict accuracy and confidentiality
• Legal & Regulatory Execution: Collaborate with Legal to manage digital signatures, notary logistics, and execution of governance documents, ensuring full compliance with provincial regulators.

What are the must haves?

• Project & Priority Management: Proven ability to independently manage and track multiple projects and competing priorities, proactively driving deliverables forward, resolving issues, and ensuring successful outcomes through strong organization, resourcefulness, and follow-through.
• Advanced AI Proficiency: Demonstrated, hands-on experience utilizing Generative AI tools (e.g., ChatGPT, Copilot, Gemini) and prompt engineering to automate workflows, analyze data, and accelerate document preparation.
• Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
• Governance & Board Experience: Direct experience managing Board of Directors logistics, governance reporting, and high-level partner communications.
• Tech-Savvy & Resourceful: Exceptionally adept at adopting new software, cloud collaboration platforms, and digital productivity tools to drive operational excellence.
• Industry Context: Previous automotive industry experience is considered a strong asset.
• Education: Diploma or degree in Business Administration, Project Management, Office Administration, or a related field.
• Professional Competencies: High emotional intelligence, discretion with confidential data, resilient problem-solving skills, and exceptional written and verbal communication abilities.

The Perks.

• Competitive Compensation andBenefitsPackage
• Employee Vehicle Purchase & Service Plans
• Company-wide appreciation events and contests throughout the calendar year
• Employee and Family Assistance Programs
• Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members.

As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. At AutoCanada, we want every candidate to have an equal opportunity to showcase their skills. We welcome applications from individuals of all backgrounds, identities, and abilities. If you require accessibility accommodations at any point during your application process, please let our team know so we can support you.

Can you picture yourself here already?

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.