Executive Assistant

Johnson Johnson; Markham; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

Johnson & Johnson in Markham, Ontario, Canada, seeks an Executive Assistant to support the Vice President of Canada DePuy Synthes. This hybrid role covers comprehensive organizational support, calendar management, travel planning, and confidential communications across senior leadership.

The successful candidate will organize meetings, prepare agendas, coordinate cross-functional initiatives, and ensure compliant, timely reporting of expenses and communications in a fast-paced healthcare

Qualifications

• Minimum post-secondary diploma or equivalent combination of formal business training/related experience.
• Minimum of 2 years' experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.
• French language proficiency preferred.

Responsibilities

• Maintain VP Canada DePuy Synthes' calendar and communications with high confidentiality.
• Schedule meetings, travel, and appointments with priority on critical items.
• Coordinate meetings including agenda, logistics, and action-item follow‑ups.
• Develop internal communications aligned with the VP's voice and DS brand.
• Provide project coordination by tracking timelines and deliverables.
• Oversee daily office operations including facilities, vendors, and reception.

Skills

Calendar management

Meeting coordination

Travel arrangements

Confidential information handling

Executive support

Education

Post-secondary diploma

Job description

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Markham, Ontario, Canada

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com .

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Description:

We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.

Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com .

This position will support the Vice President, Canada DePuy-Synthes. This central role involves providing comprehensive organizational support in 4 main domains:

• Ensuring the smooth operation of the executive office, including overseeing office management, preparing and coordinating confidential information, managing complex schedules and enabling the productivity of the Regional Vice President function.
• Coordinating individual and group meetings on behalf of the Vice President, including Leadership Team meetings, external engagements and Town Halls.
• Developing and implementing effective internal communications strategies across a variety of communication channels, including acting as the voice of the Vice President and supporting internal corporate communications.
• Provide project coordination support by driving timelines, tracking deliverables, and ensuring effective cross-functional alignment on key initiatives led by the Vice President.

Key Responsibilities:

• Maintain a high degree of confidentiality while managing the Vice President's calendar and communications.
• Schedule meetings, appointments, and travel arrangements while prioritizing activities effectively.
• Organize and coordinate meetings, including agenda preparation, logistical arrangements, and follow‑up on action items.
• Develop organizational announcements and communications that convey complex information clearly and effectively, aligned with the Vice President's voice and the DePuy-Synthes (DS) brand.
• Understand and lever different communication channels to optimize engagement and impact. Collaborate with senior leaders and departmental teams to facilitate information flow and streamline processes across the organization.
• Prepare expense reports, incurred while on domestic and global travel and require consideration of and compliance with healthcare compliance requirements, in a detail‑oriented, timely and compliant manner.
• Manage daily office operations, including facilities, supplies, vendor relationships, and reception services to ensure a safe, organized, and efficient workplace

Qualifications

Education:

• Minimum post‑secondary diploma or equivalent combination of formal business training/related experience.

Required:

• Minimum of 2 years' experience as an Executive Assistant or in a similar role, preferably supporting C-level executives

Other:

• French language proficiency preferred

5% Travel, Domestic for National Meetings

This job posting is anticipated to close on 10/13/