Executive Assistant

Canadian Solar Inc.; Kitchener; On-site; CAD 60,000 - 90,000; Full time

Job summary

Canadian Solar Inc. is seeking an Executive Assistant to support our CEO in Kitchener, ON. This hands-on role blends traditional EA duties with building structure, improving processes, and reducing friction across the organization.

You will manage calendars, coordinate meetings and travel, prepare materials, and ensure clear, professional communication. The position is on-site with competitive compensation and annual bonus potential.

Qualifications

• Experience in administrative, coordination or EA role.
• Experience supporting leaders, managing calendars, coordinating meetings and arranging travel.
• Proficient in Microsoft 365 tools (Outlook, PowerPoint, Excel) and Teams.
• Strong organizational skills with attention to detail and follow-through.
• Proactive, adaptable, professional communication and discretion.

Responsibilities

• Manage calendars, meetings and priorities for executives.
• Coordinate virtual and in-person meetings, agendas and materials.
• Arrange travel itineraries and accommodations.
• Manage inbox and flag key items; track actions.
• Prepare polished documents and presentations.
• Turn inputs into polished meeting materials and slides.
• Prepare agendas and track follow-up actions from meetings.
• Design and maintain effective rhythms and communication flows.
• Support leadership meetings and events.
• Handle sensitive information with discretion.

Skills

Calendar management

Travel coordination

Meeting coordination

MS 365 suite

Communication

Tools

Outlook

PowerPoint

Excel

Teams

Job description

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we’ve been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.

Throughout Canadian Solar’s subsidiaries, e-Storage, Recurrent Energy, MSS and CSI Solar Co., we invest in our employees’ growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees’ well-being. Join our team to “Make the Difference” by creating a lasting positive impact on the world and the communities where we operate.

Position Title: Executive Assistant
Department: Business Development
Compensation: $60,000 - $90,000 + annual bonus
Location: Kitchener, ON

Work Model : On-site

About the Role:

This is an Executive Assistant opportunity supporting our CEO.

You will play an important role in helping the CEO stay organized, focused and prepared in a fast-moving business. This is a hands-on role that combines classic Executive Assistant responsibilities with the opportunity to create structure, improve ways of working and help reduce friction in how priorities move across the organization.

You will be close to the action, supporting calendar management, meeting preparation, travel, communication, follow-up and day-to-day coordination. Just as importantly, you will help bring clarity and consistency to a busy executive environment by keeping information organized, actions moving and key details under control.

Responsibilities:

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed
• Coordinating virtual and in-person meetings, including agendas, attendees, materials and logistics
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

Required Qualifications and Skills:

• Experience in an administrative, coordination or Executive Assistant role
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
• Strong organization, attention to detail and follow-through
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
• Low ego, adaptability and a willingness to learn how senior leaders like to work
• A polished and professional communication style /l?
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

e-STORAGE is Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, colour, religion, sex, national origin, sexual orientation, disability, or veteran status.

e-STORAGEuses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by humans.

This is a current vacancy, and we are actively hiring for this position.

#CanadianSolar