Executive Assistant

Royal Lepage Commercial; Kelowna; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

An innovative firm is looking for a highly organized Assistant to support a commercial real estate agent in Kelowna. This role requires a blend of real estate knowledge and marketing expertise, where you will manage deal documentation, create marketing materials, and conduct market research. You will thrive in a dynamic environment, working closely with teams to ensure seamless transaction support. If you have a passion for real estate and a knack for organization, this opportunity offers a chance to grow in a supportive and collaborative setting.

Qualifications

• 2+ years of experience in real estate, sales support, or marketing.
• Proficiency in Microsoft Office and Google Suite is essential.

Responsibilities

• Manage deal documentation and coordinate with marketing teams.
• Create marketing materials and conduct market research.

Skills

Organizational Skills

Real Estate Knowledge

Marketing Experience

Communication Skills

CRM Experience

Education

2+ years in Real Estate or Marketing

Tools

Microsoft Office

Google Suite

Canva

DocuSign

HubSpot

Salesforce

Job description

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Location:Hybrid Remote – Kelowna, BC V1Y 8B7

Salary:$55,000–$75,000 per year

Job Type:Full-time, Permanent

Job Summary:

We are seeking a highly organized and resourceful Assistant withreal estate and marketing experienceto support a commercial real estate agent in Kelowna, BC. The ideal candidate will haveexperience in commercial real estate and marketing, excellent organizational skills, and the ability to handle complex deal workflows with minimal oversight.

Responsibilities:

• Manage and track deal documentation, including listing and commission agreements, offers to lease, and purchase and sale contracts
• Coordinate with conveyance and marketing teams to ensure timely document completion and transaction support
• Create and edit marketing materials, including brochures, email campaigns, social media posts, signage, and proposal packages
• Conduct title, zoning, vacancy, and market research using tools such as MLS and other real estate websites
• Maintain and update CRM with client data, listing activity, and transaction progress
• Support listing launches, prepare client presentations, and manage data room content
• Assist with scheduling, travel coordination, and team communications
• Track critical deal dates, prepare extensions or waivers, and ensure compliance with BCFSA standards
• Handle client inquiries professionally and promptly
• Contribute to ongoing business development efforts through lead research and sourcing activities

Qualifications:

• 2+ years of experience in real estate, sales support, or marketing
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Suite, Canva, and DocuSign
• Familiarity with commercial real estate documentation and workflow
• Strong organizational skills and attention to detail
• Excellent verbal and written communication
• Ability to prioritize, work independently, and meet deadlines
• CRM experience (e.g., HubSpot, Salesforce, Follow Up Boss or equivalent) is an asset
• Knowledge of BCFSA compliance is a plus

Work Location:Hybrid remote in Kelowna, BC

Job Types:Full-time, Permanent

Salary: $55,000–$75,000 per year (based on experience)

To Apply:

• Please submit your resume and a short cover letter highlighting your experience with real estate and marketing. [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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