Executive Assistant

Jobtailor; Kamloops; On-site; CAD 70,000 - 100,000; Full time

Job summary

Jobtailor in Kamloops, Canada, seeks an accomplished Executive Assistant to provide high-level administrative support to the divisional VP. The role focuses on budgeting, planning, reporting and complex coordination across business functions, maintaining confidentiality and strong stakeholder relations.

The ideal candidate has 5–7 years in senior executive support, project management exposure and SAP familiarity, with excellent communication and a proactive improvement mindset.

Qualifications

• Post-secondary business education.
• 5-7 years progressively responsible related experience.
• At least five years’ experience in a senior executive support role.
• Business project management experience, budgeting and business planning exposure.
• Experience with financial statements, budget process, general ledger, expense administration and audit process.
• Experience with procurement and invoicing processes.
• Experience with travel and event/meeting planning.
• Records management experience.
• An equivalent combination of education and experience may be considered.
• Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation.
• Proven ability to work collaboratively.
• Proven ability in relationship management.
• Demonstrated client/customer service.
• Demonstrated teamwork, coaching and mentoring abilities.
• Executive-level support and adherence to confidentiality and sensitivity issues experience.
• Prioritization and scheduling proficiency.
• Time management and multi-tasking skills.
• Project management knowledge (intermediate).
• Basic knowledge of SAP.
• Strong verbal/written communication and interpersonal skills.
• Problem solving and analytical thinking/innovation.
• General business acumen.
• General office computer systems skills.
• Initiative and desire for continuous improvement.

Responsibilities

• Ensure organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level
• Draw upon practical and specialist knowledge of business support processes and procedures
• Provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment
• Provide support on business planning, and detailed budget analysis, planning, tracking and reporting
• Support the divisional Vice President by conducting diverse and complex business support analysis and coordination activities
• Provide the divisional Vice President with the appropriate meeting materials
• Proactively resolve complex, confidential, sensitive, moderate to high risk business support issues
• Develop and maintain sensitive, diplomatic and strong working relationships with internal and external customers
• Provide support to the divisional leadership team by attending the appropriate meetings and creating meeting agendas
• Handle the preparation of minutes and establishment of deadlines for action
• Coordinate, prepare and gather information to assist in the preparation of reports, business and operating plan documents, fiscal program reports and status reports
• Responsible for administrative support processes including management of incoming correspondence and inquiries
• Participate in business planning and provides detailed budget analysis, planning, tracking and reporting
• Make recommendations for new approaches to business support work and broader issues resolution.

Skills

Executive support

Budget analysis

Relationship management

Time management

Project management

Communication

Confidentiality

Education

Post-secondary business education

Tools

SAP

Job description

• Ensure organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level
• Draw upon practical and specialist knowledge of business support processes and procedures
• Provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment
• Provide support on business planning, and detailed budget analysis, planning, tracking and reporting
• Support the divisional Vice President by conducting diverse and complex business support analysis and coordination activities
• Provide the divisional Vice President with the appropriate meeting materials
• Proactively resolve complex, confidential, sensitive, moderate to high risk business support issues
• Develop and maintain sensitive, diplomatic and strong working relationships with internal and external customers
• Provide support to the divisional leadership team by attending the appropriate meetings and creating meeting agendas
• Handle the preparation of minutes and establishment of deadlines for action
• Coordinate, prepare and gather information to assist in the preparation of reports, business and operating plan documents, fiscal program reports and status reports
• Responsible for administrative support processes including management of incoming correspondence and inquiries
• Participate in business planning and provides detailed budget analysis, planning, tracking and reporting
• Make recommendations for new approaches to business support work and broader issues resolution.

Requirements

• Post-secondary business education
• 5-7 years progressively responsible related experience
• At least five years’ experience in a senior executive support role
• Business project management experience, budgeting and business planning exposure
• Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process
• Experience and understanding of procurement and invoicing processes
• Experience with travel and event/meeting planning
• Records management experience and understanding of process
• An equivalent combination of education and experience may be considered.
• Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation
• Proven ability to work collaboratively
• Proven ability in relationship management
• Demonstrated client/customer service
• Demonstrated team work, coaching and mentoring abilities
• Proved executive-level support and adherence to confidentiality and sensitivity issues experience
• Proficient skills in prioritization and scheduling
• Time management and multi-tasking skills
• Intermediate skills and understanding of project management and execution
• Basic knowledge of SAP
• Verbal/written communication and interpersonal skills
• Problem solving and analytical thinking/innovation
• General business acumen
• General office computer systems skills
• Initiative and desire for continuous improvement.

Core Competencies

Demonstrates expertise in executive-level administrative support, including business planning, budget analysis, and relationship management. Proficient in coordinating complex tasks while maintaining confidentiality and exercising political sensitivity.

Highest-signal resume keywords

• Executive-Level Support
• Business Project Management
• Budget Analysis
• Relationship Management
• Time Management

ATS Optimization Keywords

Hard Skills

• Business Planning
• Budgeting
• Financial Statement Analysis
• Procurement Processes
• Invoicing Processes
• Records Management
• Report Generation
• Presentation Creation
• Project Management
• SAP

Soft Skills

• Customer Service
• Collaboration
• Coaching
• Mentoring
• Problem Solving

Industry Keywords

• Business Support Processes
• Administrative Support
• Confidentiality
• Political Sensitivity
• Meeting Planning

Tools & Technologies

• General Office Computer Systems