Executive Assistant

Covenant Health Canada; Edmonton; Presencial; CAD 36.000 - 54.000; Jornada completa

Descripción de la vacante

Covenant Health is seeking an Executive Administrative Assistant to support senior physician leadership in the Office of the Chief Medical Officer. The role involves managing complex calendars, coordinating meetings, and handling day-to-day operations with a high level of confidentiality.

Reporting to the Corporate Services Manager, Medical Affairs, you will contribute to governance activities, support committees, and ensure smooth operations across Covenant Health and the broader health system.

Formación

• :Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.

Responsabilidades

• Manage complex calendars and coordinate meetings.
• Prepare meeting materials and correspondence.
• Respond to inquiries and support day-to-day operations of the office.
• Monitor submissions, travel, recruitment activities, contracts and other initiatives; maintain records.
• Support project coordination and review workflows to improve processes.
• Provide guidance to administrative staff and maintain confidentiality.
• Build relationships with physicians, leaders and external partners.

Conocimientos

MS Office

Zoom

Teams

SharePoint

Record management

Minute taking

Event planning

Confidentiality

Communication

Independent under pressure

Educación

Office administration certificate

Herramientas

SharePoint design

Database systems

Adobe Writer

Descripción del empleo

Join Covenant Health’s Office of the Chief Medical Officer and be part of a team that plays an important role in shaping healthcare priorities across the organization. This is an exciting opportunity for an experienced administrative professional to work alongside senior physician and organizational leaders, gain broad exposure to Medical Affairs, and build relationships across Covenant Health and the broader health system. The Office of the CMO is a fast-paced and collaborative environment where no two days are the same. Your work will be valued and trusted, with opportunities to contribute to meaningful initiatives, connect with leaders and physicians, and help move important priorities forward. If you are someone who enjoys being at the centre of a busy, highly connected office and takes pride in making a difference behind the scenes, this could be the opportunity for you.

Description:

Reporting to the Corporate Services Manager, Medical Affairs, the Executive Administrative Assistant provides administrative and operational support to senior physician leadership within the Office of the CMO. The EA manages complex calendars, coordinates meetings, prepares meeting materials and correspondence, responds to inquiries, and supports the day-to-day operations of the office. The role monitors and tracks submissions, requests, travel, recruitment activities, contracts, and other initiatives, while maintaining accurate records and supporting project coordination. The EA reviews workflows, identifies opportunities to improve processes, interprets and applies organizational policies and procedures, and provides guidance to other administrative staff. The position requires independence, professionalism, confidentiality, organization, sound judgment, and the ability to manage competing priorities and build effective relationships with physicians, leaders, internal teams, and external partners across Covenant Health and the broader healthcare system. This is a non-unionized position.

• Classification: Executive Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Medical Affairs Office
• Primary Location: One Twelve Campus
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 01-NOV-2026
• Date Available: 09-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $25.96
• Maximum Hourly Salary: $38.94
• Vehicle Requirement: Not Applicable

• Classification: Executive Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Medical Affairs Office
• Primary Location: One Twelve Campus
• Location Details: As Per Location
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 01-NOV-2026
• Date Available: 09-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $25.96
• Maximum Hourly Salary: $38.94
• Vehicle Requirement: Not Applicable

Required Qualifications:

Related post-secondary office administration certificate. Five years in a senior secretarial or administrative assistant position in a health care institution.

Additional Required Qualifications:

Advanced proficiency in MS Office (Word, Excel, Access, Visio, PowerPoint, Adobe Writer), Zoom, Teams, and SharePoint design and management. Skilled in database and record management. Exceptional attention to detail in formatting, grammar, syntax, and proofreading. Experienced in committee support, minute-taking, and event planning. Maintains strict confidentiality of sensitive information. Strong analytical and problem-solving abilities, with sound judgment and decision-making skills. Able to work independently under pressure and meet tight deadlines without compromising quality. Demonstrates effective interpersonal, public relations, writing, and organizational skills, with clear and concise communication.

Preferred Qualifications:

Business Writing Training. Project Management certification or Office Administration Diploma would be considered. PROSCI or AIW certification. Knowledgeable of policies and procedures relating to the gathering, retention and release of information. Knowledge of HIA, FOIP and other related legislation. Oracle experience would be considered an asset.

Hiring Requirements

The following must be provided prior to your first day of work:

Security Screening : As a condition of employment, all employees are required to provide a satisfactory Criminal Record Check and to disclose of previous convictions, record suspensions or pardons received for charges of sexual assault or other sexual offences to Covenant Health prior to commencement of any work, including training or orientation shifts.

Be the Difference

Covenant Health invites you to be the difference in people's lives, your career, and your community. Guided by faith-based values, integrity, and compassion, every role contributes to person-centered care and a deeper purpose. Employees are supported through mentorship, education, and growth opportunities, working with inclusive teams that value collaboration and belonging. Together, Covenant Health advances healthcare innovation and shapes a healthier, more compassionate future for Alberta and beyond.

Create and manage profiles for future opportunities.