Executive Administrative Coordinator

Primary Care Alberta; Edmonton; On-site; CAD 39,000 - 66,000; Full time

Job summary

Primary Care Alberta in Edmonton is seeking an Executive Administrative Coordinator to provide comprehensive administrative leadership for the CEO Office. You will manage the CEO's calendar, coordinate meetings, travel and confidential communications, and support governance processes in a fast-paced executive environment at the Edmonton corporate office.

This role requires experience supporting senior leaders in public-sector or healthcare settings, strong attention to detail, document drafting,

Qualifications

• Experience supporting senior executives and governance committees.
• Experience in healthcare, government, or complex public-sector environments.
• Post-secondary diploma/degree and 5+ years of experience.

Responsibilities

• Manage CEO's calendar, meetings, and travel arrangements.
• Coordinate high-volume executive correspondence and time-sensitive requests.
• Prepare briefing materials and reports for meetings.
• Provide end-to-end administrative support for executive meetings.
• Support governance processes and records management.

Skills

Executive support

Governance coordination

Stakeholder management

Education

Post-secondary diploma/degree

Job description

Supporting the Office of the CEO at Primary Care Alberta (PCA), the Executive Administrative Coordinator provides comprehensive administrative leadership and coordination for the CEO Office, the Edmonton corporate office, and associated executive leadership team members. Reporting to the Director, Executive Operations (Chief of Staff), this position is a trusted partner responsible for managing the CEO's calendar, coordinating strategic priorities, supporting governance and leadership processes, and ensuring efficient day-to-day functioning of the CEO Office.This position is based on-site in Edmonton and plays a critical role in supporting a fast-paced, high-profile executive environment that frequently manages confidential, sensitive, and time-sensitive issues. PCA is a made-in-Alberta solution to improve access to the primary care services Albertans rely on. By delivering coordinated services, Primary Care Alberta allows for valued health care professionals to do what they do best - care for Albertans. Join us in creating a future where compassionate, timely and effective health care is available to every Albertan, at every stage of life. Applications will be considered as they are submitted.

Description:

Key responsibilities include:Managing the CEO's complex calendar, meetings, appointments, and travel arrangements.Managing, prioritizing, and coordinating high-volume internal and external correspondence, inquiries, and requests including confidential and time-sensitive matters; responds or redirects as appropriate and ensures timely follow-upMonitoring and tracking action requests, commitments, deliverables, and associated timelines for the CEO Office, following up with appropriate parties to support timely completion.Develops and maintains effective CEO Office administrative workflows, coordinating multiple concurrent priorities, projects, requests, and deadlines.Preparing, gathering, and coordinating confidential information, correspondence, briefing materials, and reports.Provides end-to-end administrative support for executive, leadership, committee, and stakeholder meetings, including scheduling, agendas, meeting packages, background materials, minutes, action tracking, records management, and follow-up.Providing administrative and business support, including timekeeping/payroll coordination, preparation and processing of expense claims, and support for administrative systems and applications.Coordinating office operations, workspace management, facilities-related activities, and administrative logistics.Supporting special events, leadership forums, retreats, organizational meetings, and executive site visits.Providing technology and meeting support for virtual and in-person meetings.Building collaborative relationships with executive leaders, internal teams, government partners, and external stakeholders.Handling confidential and sensitive information with a high degree of professionalism, diplomacy, discretion, and sound judgment.

• Classification: Executive Administrative Coord
• Union: Exempt
• Unit and Program: CEO Office
• Primary Location: ATB Place
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 30-OCT-2026
• Date Available: 09-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $28.54
• Maximum Hourly Salary: $47.70
• Vehicle Requirement: Not Applicable

• Classification: Executive Administrative Coord
• Union: Exempt
• Unit and Program: CEO Office
• Primary Location: ATB Place
• Location Details: As Per Location
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 30-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $28.54
• Maximum Hourly Salary: $47.70
• Vehicle Requirement: Not Applicable

Required Qualifications:

Experience supporting senior executives, CEOs, executive leadership teams, boards, or governance committees.Experience working within healthcare, government, or other complex public-sector environments.Demonstrated experience managing executive correspondence and coordinating competing priorities in a high-volume environment.Minimum of a Post- Secondary Diploma/Degree and 5 years of experience

Additional Required Qualifications:

Ability to gain extensive knowledge of Primary Care Alberta's strategic direction, operating requirements, as well as policies and procedures. Proven ability for drafting documents, preparing correspondence and writing. Exceptional attention to detail and organizing workflows. Proven ability to work within a team as a contributing member. Excellent oral and written communication skills. Proven ability to work collaboratively with other team members from other areas of expertise, and with the most senior management within the organization. Results orientation and client/ customer service focus. Effective change management skills. A proven record of engaging in ethical conduct and handling highly confidential information. Excellent knowledge of political sensitivities and the interests of diverse stakeholders. Strong interpersonal skills, diplomacy and good judgment. Excellent problem-solving skills and analytical thinking

Preferred Qualifications:

As Required.

Create and manage profiles for future opportunities.