Executive Assistant

Atlantic Industries Limited; Cambridge; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the infrastructure sector is looking for a highly organized Executive Assistant to support their President & CEO. The successful candidate will manage a busy schedule, organize meetings, and liaise with stakeholders. With competitive salary and comprehensive benefits, it's a chance to become an integral part of a meaningful mission.

Benefits

Competitive salary and comprehensive health & dental benefits

Company Pension Plan after 1 year of service

Educational Reimbursement Program

Family Education Grant (Up to $4,000/year)

Monthly Employee Recognition Program

Employee referral bonuses

Career development and training opportunities

Tight-knit, inclusive, and positive company culture

Work-life balance and stability

Qualifications

• 5+ years of experience in executive-level administrative support.
• Exceptional time management, organization, and communication skills.
• Ability to multitask and stay calm under pressure in a fast-paced environment.

Responsibilities

• Manage and prioritize the President & CEO’s calendar and meetings.
• Liaise with stakeholders and organize Board materials.
• Handle confidential information with discretion and professionalism.

Skills

Time Management

Organization

Communication

Proactive Mindset

Confidentiality

Education

Post-secondary diploma in Business Administration

Tools

Microsoft Office

Visual 9

Job description

Executive Assistant to the President & CEO

Location: Cambridge, ON

Company: Atlantic Industries Limited (AIL)

Full-time | On-site

About Us

Atlantic Industries Limited (AIL) is Canada’s trusted Bridge and Infrastructure Company, operating coast-to-coast. We’re proud recipients of Canada’s Best Managed Companies – Gold Standard and Great Place to Work certifications. At AIL, we blend innovation, care, and commitment to create infrastructure that strengthens communities and careers.

Position Overview

We are seeking a highly organized, proactive, and warm-hearted Executive Assistant to support our President and CEO at our Cambridge, Ontario headquarters. The right candidate will be a natural multitasker who brings structure to busy days and thoughtful touches to every detail—yes, even bringing coffee or water when needed.

You’ll be a true right hand: coordinating schedules, managing confidential matters, handling logistics, and most importantly, keeping everything and everyone on track.

Key Responsibilities

• Manage and prioritize the President & CEO’s calendar, meetings, and appointments
• Anticipate needs and provide thoughtful day-to-day support (including refreshments!)
• Liaise with stakeholders, vendors, and internal teams to coordinate meetings and events
• Organize Board materials, agendas, and take clear action-oriented meeting minutes
• Manage travel arrangements and prepare detailed itineraries
• Prepare and process expense reports, documents, and internal communications
• Handle confidential information with discretion and professionalism
• Support ongoing projects, reporting, and ensure deadlines are met
• Maintain document filing systems and assist with presentation material
• Be the go-to person for keeping the executive team organized and supported
  
  

What You Bring

• 5+ years of experience in executive-level administrative support
• Post-secondary diploma in Business Administration or related field
• Exceptional time management, organization, and communication skills
• Proactive mindset and a “can-do” attitude—someone who’s always a step ahead
• High level of discretion and confidentiality
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); Visual 9 is a plus
• Professionalism and warm interpersonal skills—you enjoy taking care of others
• Ability to multitask and stay calm under pressure in a fast-paced environment
  
  

Why Join AIL?

• Competitive salary and comprehensive health & dental benefits
• Company Pension Plan after 1 year of service
• Educational Reimbursement Program
• Family Education Grant (Up to $4,000/year)
• Monthly Employee Recognition Program
• Employee referral bonuses
• Career development and training opportunities
• Tight-knit, inclusive, and positive company culture
• Work-life balance and stability
  
  

Apply Today if you’re looking for more than a job—you want to support a mission, a leader, and a team, and become an integral part of something meaningful.

Atlantic Industries Ltd. is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, Atlantic Industries Ltd. will make accommodations available to applicants with disabilities upon request during the recruitment process.

Monday to Friday - 08:00 AM to 05:00 PM

40 hours per week.