Executive Assistant

AltaLink Management Ltd.; Calgary; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Extended Healthcare Plan

Spending Accounts

Competitive Compensation

Pension Plan & RRSP

Group Life Insurance

Vacation & Holidays

Tuition Reimbursement

Social Club

Onsite Parking

Wellness Programs

Job summary

AltaLink is seeking an Executive Assistant to provide executive administrative support to the VP Operations and the Operations Leadership team in Calgary. The role requires handling multiple priorities with discretion in a fast-paced environment.

You will coordinate travel, prepare meeting materials, and assist with budgeting activities while maintaining professionalism and confidentiality in all interactions.

Qualifications

• Minimum 7 years in an administrative support or related position.
• Proactive, results focused with ability to manage multiple projects.
• High proficiency in Microsoft Office with emphasis on Outlook, Word and PowerPoint.

Responsibilities

• Prepares internal and external correspondence, reports and presentations.
• Screens and organizes incoming materials and routes to VP/ staff as needed.
• Supports resource planning and activities for the Operations team.

Skills

Administrative support

Interpersonal skills

Organization

Planning

Analytical skills

Customer service

Multitasking

Communication

Teamwork

Tools

Outlook

Word

PowerPoint

Job description

Executive Assistant (Operations)

Job Level: Admin D
Date Posted: August 11, 2026
Closing Date: August 20, 2026
Job Type: Full-time Permanent
Category: Internal/External Opportunities

Location: Calgary

Powering a bright future starts with you!

At AltaLink, people are at the heart of our success. We are a team committed to doing the right thing for each other and our customers. We foster an environment that is inclusive, collaborative and high performing and we value personal accountability. Our people are empowered to continuously improve, deliver outstanding customer service and make a meaningful impact every day. We embrace the unique identities, experiences and perspectives of our workforce, reflecting the communities where we operate. Everyone at AltaLink can expect to work in a safe, respectful environment where trust and commitment are at the core of how we operate.

Oh, and, what do we do?

We power Alberta! Our transmissionlines deliver electricity to millions of Albertans 24 hours a day, seven days a week.When you're on our team, you'resupporting Alberta's homes, farms, businesses and industries by providing the safe,reliableandaffordable electricity they rely on. Whether working in the field or in the office, everyAltaLinkercontributes to keeping the lights on. Want to join our team? We're excited to share that we are hiring for an Executive Assistant role.

Summary

We are searching for an Executive Assistant to provide executive administrative support to the VP Operations and the Operations Leadership team. This position will appeal to an individual who enjoys both the challenge and achievements offered by a fast paced, high-energy work environment. At this level, work is performed with a high degree of discretion and independence. Efficiency, sound judgment, self-composure, and a positive attitude are essential attributes for success as you will be dealing with a multitude of external people and representing the office of the Vice President, Operations. This position will appeal to an individual who enjoys working in a dynamic team environment, which requires the flexibility to manage daily activities (for more than one person) and has proven competence in juggling issues and priorities.

Responsibilities:

• Prepares internal and external correspondence, reports and presentations from basic instructions or prior precedents.
• Read and screen incoming correspondence and reports making preliminary assessments of the importance of materials and organizing documents; handles some matters personally, forwarding appropriate material to the VP and/or their staff.
• Supports the resource planning and activities for the Operations team.
• Answers routine and non-routine inquiries and directs to appropriate person.
• Has the judgment and knowledge to know when to elevate urgent issues, when to handle in the normal course of business and when issues can be better handled by more junior staff or by themselves.
• Provides a variety of administrative functions including; coordinates travel arrangements, prepares expense & VISA reconciliation reports, time entry, manages files, arranges meetings; prepares and distributes agenda and meeting packages, takes meeting minutes and follows up on action items.
• Able to organize, coordinate and attend group social events.
• Provides assistance with budgeting activities including invoice coding, capital and operating budget analysis, monthly accruals, and account reconciliations.
• Demonstrates key behaviors and meets identified expectations outlined in our four cultural pillars – one team, continuous improvement, customer focus and personal accountability.

Qualifications:

• Minimum 7 years in an administrative support or related position.
• Proven ability and experience in the above noted key accountabilities.
• Outstanding interpersonal, communication, organization, planning and analytical skills.
• Proactive, results focused, with ability to work on multiple projects simultaneously.
• High proficiency in Microsoft Office software with an emphasis on Outlook, Word and Power Point.
• A track record of teamwork along with a strong desire to learn.
• Professional presentation and strong interpersonal skills.
• Strong customer service orientation and ability to maintain composure during stressful situations.
• Confidentiality and corporate loyalty.
• Dependable and dedicated.
• Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Proven track record of good attendance and performance.

Some positions may require job specific assessments, regular criminal record checks, additional AltaLink training, medical assessments, annual drivers abstract, and drug tests.

At AltaLink, we celebrate diversity and inclusion. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, family status, source of income, sexual orientation or any other category protected by applicable provincial or federal law.

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking
• Wellness Programs