Executive Assistant

Simon Fraser University; Burnaby; Hybrid; CAD 64,000 - 77,000; Full time

Job summary

At Simon Fraser University, we are looking for an Executive Assistant to provide confidential administrative support to the AVP within the VPFA team. This role involves drafting correspondence, managing inquiries, and facilitating administrative workflows, all while fostering a collaborative work environment that promotes sustainability and excellence.

Benefits

7% pay in lieu of benefits

8% vacation pay

Employer paid extended health & dental plans

Professional development funds

Hybrid-work program

Qualifications

• Four years of directly related experience in office administration.
• Expertise in budget oversight and procurement procedures.

Responsibilities

• Provides confidential administrative support to the Associate Vice President.
• Prepares agendas, minutes, and correspondence for committees.

Skills

Knowledge of University Administration & Financial Management

Communication & Interpersonal Skills

Organizational & Problem-Solving Abilities

Ability to manage confidential and sensitive information

Education

Bachelor's degree in Business Administration, Commerce or related field

Job description

Union / Affiliation : Administrative and Professional Staff (APSA)

Pay range : $64,225 to $$76,593 annually SFU Department Descr : VP Finance & Administration Office

Position Grade : 6

of openings : 1

Biweekly Hours : 72

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

Discover boundless opportunities as a key member of Simon Fraser University's Vice-President Finance and Administration (VPFA) team. Join us in fostering an environment where people, knowledge, and ideas flourish, while making a real impact on global challenges. Embrace principles of reconciliation, reciprocity, climate justice, and human health as we advance operational excellence and sustainability. As part of the responsive, collaborative, and inclusive VPFA Office Team, your resourcefulness and empathy will be valued. Shape a brighter future for learners, educators, and researchers, creating welcoming and safe spaces that promote innovation. SFU is more than a university—it's a transformative journey where you can drive change and contribute to an inclusive and sustainable world. Together, let's create a condition for SFU community to thrive.

About the Role

The Executive Assistant provides confidential administrative and secretarial support to a designated Associate Vice President (AVP) within the Vice President, Finance and Administration (VPFA) portfolio and works collaboratively with other Executive Assistants to provide support to other members of the VPFA Senior Leadership team. The role responds to a wide range of general and confidential inquiries; composes, drafts, and prepares correspondence; and writes briefing notes and summaries for review. The Executive Assistant provides administrative support (e.g., prepares agendas, minutes, etc.) to a wide range of regular and ad hoc committees, initiating follow-up actions and research that supports the itinerary of the Associate Vice President and / or Chief; including travel arrangements and expense claim processes.

Qualifications

Bachelor's degree in Business Administration, Commerce or a related field, and four years of directly related experience in office administration, or an equivalent combination of education, training and experience.

• Knowledge of University Administration & Financial Management.
• Strong understanding of SFU’s administrative structure and responsibilities of senior officers.
• Expertise in financial management and administrative principles, including budget oversight, expense processing, and procurement procedures.
• Communication & Interpersonal Skills.
• Excellent verbal, written, and presentation skills for interacting with multiple stakeholders.
• Ability to manage confidential and sensitive information with tact, diplomacy, and discretion.
• Organizational & Problem-Solving Abilities.
• Strong analytical reasoning and problem-solving skills to handle complex administrative tasks.
• Ability to manage multiple demands, meet deadlines, and oversee administrative workflows efficiently.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA) :

• An additional 7% pay in lieu of benefits & 8% vacation pay
• Employer paid extended health & dental plans
• Professional development funds (minimum contract period of 1 year)
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is May 19, 2026.